Merge pull request #31351 from v-aangie/Cowork-updates

Updates for product changes

Author: AGuentherinWA

copilot/cowork/cowork-admin-governance.md

@@ -10,6 +10,7 @@ ms.reviewer: angieandrews
 ms.service: microsoft-365-copilot
 ms.subservice: cowork
 ai-usage: ai-assisted
+ms.collection: bap-ai-copilot
 appliesto:
 - Microsoft 365 Copilot
 ---

copilot/cowork/cowork-faq.md

@@ -1,7 +1,7 @@
 ---
 title: "Copilot Cowork common questions (Frontier)"
 description: "Frequently asked questions about Copilot Cowork in Microsoft 365 Copilot."
-ms.date: 03/30/2026
+ms.date: 04/03/2026
 ms.topic: faq
 author: leeclontz
 manager: KumarVivek
@@ -10,6 +10,7 @@ ms.reviewer: angieandrews
 ms.service: microsoft-365-copilot
 ms.subservice: cowork
 ai-usage: ai-assisted
+ms.collection: bap-ai-copilot
 appliesto:
 - Microsoft 365 Copilot
 ---
@@ -89,9 +90,9 @@ Select a file to open an inline preview. You can also go full-screen or open the
 
 Before Cowork takes a sensitive action like sending an email or posting in Teams, it displays an approval prompt. Approvals for medium and high risk actions include a risk level indicator so you can gauge the impact. Your choices are:
 
-- **Approve**: Let Cowork proceed with the action this one time.
-- **Approve & Remember**: Allow the action now and skip the prompt for similar actions in the current conversation.
-- **Reject**: Stop Cowork from taking the action.
+- **Action button** (for example, **Send**, **Post**, or **Create**): Let Cowork proceed with the action this one time.
+- **Don't ask again**: Select the dropdown arrow next to the action button to allow the action now and skip the prompt for similar actions in the current conversation.
+- **Cancel**: Stop Cowork from taking the action.
 
 You can also select **Show parameters** to see the technical details of the action before deciding.
 
@@ -122,8 +123,8 @@ Yes. Select the microphone button in the chat input to speak your message. Cowor
 Select **Tasks** from the main navigation to see all your conversations with Cowork. You can switch between three views:
 
 - **List**: Shows tasks in a vertical list.
-- **Kanban board**: Organizes tasks into columns by status.
-- **Scheduled**: Shows your scheduled prompts with options to edit, pause, resume, or delete them.
+- **Board**: Organizes tasks into columns by status.
+- **Scheduled**: Shows your scheduled prompts with options to edit, pause, resume, or delete them. This view only appears when you have at least one scheduled prompt.
 
 Select any task to jump back into its conversation.
 
@@ -145,7 +146,7 @@ Yes. Administrators can manage access to Cowork through the Microsoft 365 admin
 
 - **Disable for specific users**: Add users to a security group configured to exclude them from the Copilot experience.
 - **Control deployment**: In the Microsoft 365 Apps admin center, administrators can disable automatic installation of the Microsoft 365 Copilot app or manage distribution through Microsoft Intune, Configuration Manager, or Group Policy.
-- **Manage availability**: Administrators can manage availablity for users in their organization through the Copilot settings in the admin center.
+- **Manage availability**: Administrators can manage availability for users in their organization through the Copilot settings in the admin center.
 
 For more information, see [Microsoft 365 Copilot admin settings](/microsoft-365-copilot/copilot-for-microsoft-365-admin).
 

copilot/cowork/get-started.md

@@ -1,7 +1,7 @@
 ---
 title: "Get started with Copilot Cowork (Frontier)"
 description: "Start using Copilot Cowork in Microsoft 365 Copilot to send emails, create documents, schedule meetings, and manage your calendar."
-ms.date: 03/30/2026
+ms.date: 04/03/2026
 ms.topic: get-started
 author: leeclontz
 manager: KumarVivek
@@ -10,6 +10,7 @@ ms.reviewer: angieandrews
 ms.service: microsoft-365-copilot
 ms.subservice: cowork
 ai-usage: ai-assisted
+ms.collection: bap-ai-copilot
 appliesto:
 - Microsoft 365 Copilot
 ---
@@ -43,7 +44,7 @@ The Cowork home page opens. A chat input where you can describe what you need ap
 ## Start your first conversation
 
 1. Type what you want done in the chat input, or select one of the suggested prompts such as **Catch me up**, **Organize my inbox**, or **Prep for a meeting**. You can enter up to 16,000 characters, so feel free to include plenty of detail.
-1. Attach files if needed. You can drag and drop files onto the input area, select **Upload images and files** to browse your device, or select **Attach cloud files** to pick files from OneDrive, SharePoint, or Teams.
+1. Attach files if needed. Select the **Add attachments** button to choose from **Add work context** (files, people, meetings), **Upload images and files** from your device, or **Attach cloud files** from OneDrive, SharePoint, or Teams. You can also drag and drop files onto the input area.
 1. (Optional) Use voice input by selecting the microphone icon to speak your request instead of typing.
 1. Send your message by selecting **Send**.
 
@@ -61,13 +62,13 @@ After you send your message, Cowork begins processing your request. Here's what
 
 ## Approve actions
 
-Before Cowork takes an action on your behalf, like sending an email, posting a Teams message, or scheduling a meeting, it asks for your permission. When the approval dialog appears, you have the following choices:
+Before Cowork takes an action on your behalf, like sending an email, posting a Teams message, or scheduling a meeting, it asks for your permission. The approval dialog shows a preview of what Cowork plans to do and a button labeled with the specific action.
 
 Approval prompts for medium and high risk actions include a risk level indicator so you can gauge the impact.
 
-- **Approve**: Allow this action to proceed.
-- **Approve & Remember**: Allow this action, and tell Cowork not to ask for approval on the same type of action again in this conversation.
-- **Reject**: Stop this action.
+- **Action button** (for example, **Send**, **Post**, or **Create**): Allow this specific action to proceed.
+- **Don't ask again**: Select the dropdown arrow next to the action button to allow the action and skip future approval prompts for similar actions in the current conversation.
+- **Cancel**: Stop this action.
 
 > [!NOTE]
 > Cowork doesn't take actions without your approval. You can also pause Cowork at any time (to finish the current step, or immediately), resume when you're ready, or cancel the task entirely.

copilot/cowork/index.md

@@ -1,7 +1,7 @@
 ---
 title: "Copilot Cowork overview (Frontier)"
 description: "Learn about Copilot Cowork in Microsoft 365 Copilot, which takes action on your behalf."
-ms.date: 04/02/2026
+ms.date: 04/03/2026
 ms.topic: overview
 author: leeclontz
 manager: KumarVivek
@@ -10,6 +10,7 @@ ms.reviewer: angieandrews
 ms.service: microsoft-365-copilot
 ms.subservice: cowork
 ai-usage: ai-assisted
+ms.collection: bap-ai-copilot
 appliesto:
 - Microsoft 365 Copilot
 ---
@@ -97,7 +98,7 @@ Here's how a typical interaction works:
 
 You control what Cowork does throughout a conversation.
 
-- **Approve actions**: Cowork asks for your permission before taking sensitive actions, with a risk level indicator for medium and high risk actions. You can **Approve**, **Approve & Remember** (for the current conversation), or **Reject**.
+- **Approve actions**: Cowork asks for your permission before taking sensitive actions, with a risk level indicator for medium and high risk actions. The button label matches the action (for example, **Send** or **Post**), and a dropdown option lets you skip future prompts for similar actions. Select **Cancel** to stop an action.
 - **Pause, resume, and cancel**: Pause at any time, resume when ready, or cancel the current task.
 - **Give feedback**: Rate responses, leave comments on documents, or share general feedback.
 

copilot/cowork/use-cowork.md

@@ -1,7 +1,7 @@
 ---
 title: "Use Copilot Cowork (Frontier)"
 description: "Learn how to have conversations, manage files, approve actions, and organize projects with Copilot Cowork in Microsoft 365 Copilot."
-ms.date: 03/30/2026
+ms.date: 04/03/2026
 ms.topic: how-to
 author: leeclontz
 manager: KumarVivek
@@ -10,6 +10,7 @@ ms.reviewer: angieandrews
 ms.service: microsoft-365-copilot
 ms.subservice: cowork
 ai-usage: ai-assisted
+ms.collection: bap-ai-copilot
 appliesto:
 - Microsoft 365 Copilot
 ---
@@ -37,8 +38,10 @@ To give Cowork extra context, you can include files with your message.
 
 1. Choose how to add files:
    - **Drag and drop** files directly onto the chat input.
-   - Select **Upload images and files** to browse your device.
-   - Select **Attach cloud files** to pick files from OneDrive, SharePoint, or Teams.
+   - Select the **Add attachments** button, then choose one of the following:
+     - **Add work context** to reference files, people, or meetings from your organization.
+     - **Upload images and files** to browse your device.
+     - **Attach cloud files** to pick files from OneDrive, SharePoint, or Teams.
 1. Wait for the upload to finish. An animated progress chip for each file displays.
 1. Add your message text if needed, then send it.
 
@@ -99,13 +102,14 @@ If a message fails to send, Cowork shows you an error with an option to retry. T
 
 ## Approve actions
 
-Cowork asks for your permission before taking sensitive actions, like sending an email or posting a message in Teams. Approvals for medium and high risk actions include a risk level indicator so you know the impact. The following table explains the options you have when approving:
+Cowork asks for your permission before taking sensitive actions, like sending an email or posting a message in Teams. Approvals for medium and high risk actions include a risk level indicator so you know the impact. The approval button label matches the specific action. The following table explains the options you have when approving:
 
    | Option | What it does |
    |---|---|
-   | Approve | Allows Cowork to proceed with the action this one time. |
-   | Approve & Remember | Allows Cowork to proceed and remembers your choice for similar actions in the current conversation, so you aren't asked again. |
-   | Reject | Stops the action. Cowork skips it and moves on with the rest of your request. |    
+   | Action button (for example, **Send**, **Post**, or **Create**) | Allows Cowork to proceed with the action this one time. |
+   | **Don't ask again** (dropdown) | Select the dropdown arrow next to the action button. Allows Cowork to proceed and skips the approval prompt for similar actions in the current conversation. |
+   | Approve All | When multiple tool approvals are pending, allows all of them to proceed at once. |
+   | Cancel | Stops the action. Cowork skips it and moves on with the rest of your request. |
 
 ### Review and respond to an approval request
 
@@ -118,7 +122,7 @@ When you need an approval, a dialog appears with the details of the action Cowor
 > For certain actions like Outlook mail rules, Cowork presents a detailed approval card that shows exactly what the rule will do before you approve.
 
 
-1. From the previous table, select one of the options (**Approve**, **Approve & Remember**, or **Reject**) to respond to the request.
+1. From the previous table, select the action button (for example, **Send** or **Post**), expand the dropdown for the **don't ask again** option, or select **Cancel** to stop the action.
 
 2. To see the technical details of the action, select **Show parameters**.
 
@@ -176,11 +180,12 @@ You can preview many file types directly inside Cowork. You don't need to downlo
 
 The following file types can be previewed directly:
 
-- **PDF**: Renders inline with page navigation.
+- **PDF**: Renders inline with page navigation. Use **Ctrl+F** to search within the document.
 - **CSV**: Displays as a formatted table.
 - **Markdown**: Renders with full formatting.
 - **Images**: Displays inline (png, jpg, jpeg, gif, webp, bmp, svg, ico).
 - **HTML**: Renders in the preview pane.
+- **Email**: Opens email references in a side-by-side preview panel.
 
 ### Preview a document
 
@@ -209,7 +214,7 @@ To open or close it, select the side panel toggle in the conversation view.
 | Output folder | Files Cowork created. Each file has **Download** and **Preview** buttons. |
 | Skills | Skills that Cowork loaded during the conversation, shown as chips. |
 | Schedule | Scheduled prompts you created, with options to edit, pause, resume, or delete them. |
-| Permissions | Actions you approved with **Approve & Remember**, so you can review your approval preferences. |
+| Permissions | Actions you approved with **don't ask again**, so you can review your approval preferences. |
 
 > [!NOTE]
 > The side panel updates in real time as Cowork works, so you always have a current view of progress, files, and skills.
@@ -247,8 +252,8 @@ Choose the view that works best for you:
 | View | Description |
 |---|---|
 | List | Shows tasks in a vertical list with key details. |
-| Kanban board | Organizes tasks into columns by status. Drag and drop tasks between columns to update their status. |
-| Scheduled | Shows your scheduled prompts with options to edit, pause, resume, or delete them. |
+| Board | Organizes tasks into columns by status. Drag and drop tasks between columns to update their status. |
+| Scheduled | Shows your scheduled prompts with options to edit, pause, resume, or delete them. This view only appears when you have at least one scheduled prompt. |
 
 ### Track task status
 
@@ -355,8 +360,7 @@ You can leave inline comments directly on messages in the conversation to provid
 
 Cowork supports keyboard shortcuts to help you work faster.
 
-1. Select the **Settings** menu in the header.
-1. Select **Keyboard shortcuts**.
+1. Select the **Keyboard shortcuts** button in the header, or press **Ctrl+Shift+/**.
 
     A dialog opens showing all available shortcuts and their key combinations.
 

copilot/responsible-ai/cowork-responsible-ai-faq.md

@@ -1,7 +1,7 @@
 ---
 title: "Responsible AI FAQ for Copilot Cowork"
 description: "Get answers to frequently asked questions about responsible AI and Copilot Cowork in Microsoft 365 Copilot."
-ms.date: 03/30/2026
+ms.date: 04/03/2026
 ms.topic: faq
 ms.custom:
   - transparency-note
@@ -12,6 +12,7 @@ ms.reviewer: angieandrews
 ms.service: microsoft-365-copilot
 ms.subservice: cowork
 ai-usage: ai-assisted
+ms.collection: bap-ai-copilot
 appliesto:
 - Microsoft 365 Copilot
 ---
@@ -89,9 +90,9 @@ To minimize these limitations:
 
 Before Cowork performs a sensitive action such as sending an email, posting in Teams, or modifying a file, it presents an approval dialog. You have the following options:
 
-- **Approve**: Allow the action to proceed this one time.
-- **Approve & Remember**: Allow the action and skip the approval prompt for similar actions in the current conversation.
-- **Reject**: Block the action.
+- **Action button** (for example, **Send**, **Post**, or **Create**): Allow the action to proceed this one time.
+- **Don't ask again**: Select the dropdown arrow next to the action button to allow the action and skip the approval prompt for similar actions in the current conversation.
+- **Cancel**: Block the action.
 
 For certain actions, such as sending an email, Cowork displays a preview of the content so you can review it before approving. Cowork doesn't execute sensitive actions without your explicit consent.
 

copilot/responsible-ai/cowork-responsible-ai-overview.md

@@ -11,6 +11,7 @@ manager: KumarVivek
 ms.author: leeclontz
 ms.service: microsoft-365-copilot
 ai-usage: ai-assisted
+ms.collection: bap-ai-copilot
 ms.subservice: cowork
 ---