Merge branch 'main' into Cowork-updates

Author: AGuentherinWA

copilot/configure-secure-governed-data-foundation-microsoft-365-copilot.md

@@ -6,7 +6,7 @@ f1.keywords:
 manager: dansimp
 ms.author: deniseb
 author: denisebmsft
-ms.date: 03/31/2026
+ms.date: 04/02/2026
 ms.update-cycle: 180-days
 ms.reviewer: cabailey, ruihu
 audience: Admin
@@ -134,8 +134,6 @@ Protect sensitive data by default and decide how it should be used with Copilot
 
 1. Are there keywords or types of sensitive data that shouldn't be processed by Copilot? If yes, enable a [Purview DLP for Copilot prompts](/purview/dlp-microsoft365-copilot-location-learn-about) policy to restrict Copilot from responding to prompts containing specified sensitive information
 
-1. Enable a [Microsoft Purview DLP for Copilot prompt](/purview/dlp-microsoft365-copilot-location-learn-about) policy to restrict Copilot from responding to prompts that contain sensitive information.
-
    Optionally, allow sensitive data to be used for Work IQ grounding but block from web grounding
 
 1. Enable [Microsoft Purview Insider Risk Management (IRM](/purview/insider-risk-management-solution-overview) policies to detect patterns of inappropriate or noncompliant Copilot usage and [automatically add risky users to more restrictive security policies](/purview/insider-risk-management-adaptive-protection)

microsoft-365/admin/activity-reports/activity-reports.md

@@ -3,18 +3,16 @@ title: "Microsoft 365 admin center usage reports overview"
 f1.keywords:
 - NOCSH
 ms.author: cmcatee
-ms.reviewer: cmcatee
 author: cmcatee-MSFT
 manager: scotv
+ms.reviewer: cmcatee
 audience: Admin
 ms.topic: overview
 ms.service: microsoft-365-business
 ms.localizationpriority: high
 ms.collection:
-  - Tier2
-  - M365-subscription-management
-  - Adm_O365
-  - Adm_TOC
+ - M365-subscription-management
+ - Adm_O365
 ms.custom:
 - adminvideo
 - AdminTemplateSet
@@ -25,34 +23,37 @@ search.appverid:
 - GEA150
 ai-usage: ai-assisted
 ms.assetid: 0d6dfb17-8582-4172-a9a9-aed798150263
-description: "Learn how to use Microsoft 365 admin center usage reports to analyze user activity, manage licenses, and enhance your organization's efficiency. Get insights into service usage patterns and optimize your Microsoft 365 deployment."
-ms.date: 03/20/2026
+description: "Monitor user activity, track license usage, and identify trends with Microsoft 365 admin center usage reports. Learn how to optimize your Microsoft 365 environment and improve productivity."
+ms.date: 04/03/2026
 ---
 
 # Microsoft 365 admin center usage reports overview
 
 Check out [Microsoft 365 small business help](https://go.microsoft.com/fwlink/?linkid=2197659) on YouTube.
 
-By using Microsoft 365 admin center usage reports, you can gain insight into how people in your organization use Microsoft 365 for business services. For example, you can see who uses the service to the fullest extent and who barely uses it and might not need a Microsoft 365 license. The reports don't include perpetual license models.
+Microsoft 365 admin center usage reports provide insight into how people in your organization use Microsoft 365 for business services. For example, you can see who uses a service to the fullest extent and who barely uses it and might not need a Microsoft 365 license. 
+
+> [!NOTE]
+> Usage reports don't include perpetual license models.
   
-Reports are available for the last 7 days, 30 days, 90 days, and 180 days. Data doesn't exist for all reporting periods right away. The reports typically become available within 24 to 72 hours, but might sometimes take several days to become available.
+Usage reports are generally available for the last 7, 30, 90, and 180 days. For details about specific report availability, see [the individual usage report articles](#available-usage-reports-in-the-microsoft-365-admin-center). Data doesn't exist for all reporting periods right away. The reports typically become available within 24 to 72 hours, but might sometimes take several days to become available.
 
 ## Watch: Act on a usage report in Microsoft 365
 
-Check out this and other videos on our [YouTube channel](https://go.microsoft.com/fwlink/?linkid=2198103).<br><br>
+Check out this and other videos on our [YouTube channel](https://go.microsoft.com/fwlink/?linkid=2198103).
 
 > [!VIDEO https://learn-video.azurefd.net/vod/player?id=f8007c63-a8a0-44ee-ab5b-0ac799333496]
 
 ## Before you begin
 
-To view the reports, you must have one of the following permissions:
+To view usage reports, you must have one of the following permissions:
 
 - Global Administrator
     [!INCLUDE [global-administrator-note](../../includes/global-administrator-note.md)]
 - Exchange Administrator
 - SharePoint Administrator
 - Global Reader (with no user details)
-- Usage Summary Reports Reader (with no user details): By design, this role has read access to user, groups, and other settings by default in the Microsoft 365 admin center, as the role is based on Microsoft Entra.
+- Usage Summary Reports Reader (with no user details). By default, this role has read access to user, groups, and other settings in the Microsoft 365 admin center, because the role is based on Microsoft Entra.
 - Reports Reader
 - Teams Administrator
 - Teams Communications Administrator
@@ -65,7 +66,9 @@ For more information, see [About admin roles](../add-users/about-admin-roles.md)
 
 [!INCLUDE [office-365-operated-by-21vianet-admin-center-link](../../includes/office-365-operated-by-21vianet-admin-center-link.md)]
 
-1. In the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>, go to **Reports** > <a href="https://go.microsoft.com/fwlink/p/?linkid=2074756" target="_blank">Usage</a>.
+1. Go to the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>.
+1. In the navigation menu, select **Reports**. If you don't see **Reports**, select **Show all**, and then select **Reports**.
+1. Select <a href="https://go.microsoft.com/fwlink/p/?linkid=2074756" target="_blank">Usage</a>.
 1. Select **View more** from the at-a-glance activity card for a service (such as email or OneDrive) to see the report details page. On that page, different reports for the service are provided in tabs.
 
    :::image type="content" alt-text="Screenshot of the Usage dashboard showing Microsoft 365 service activity cards and analytics." source="../../media/activity-usage-analytics3.png" lightbox="../../media/4c0f966d-9d2b-4a6f-a106-a6e2b9a2de07.png":::
@@ -90,8 +93,8 @@ Depending on your subscription, the following reports are available in all envir
 |[Microsoft 365 Groups](office-365-groups-ww.md)|Yes|Yes|Yes|Yes|Yes|
 |[Microsoft 365 Apps usage](microsoft365-apps-usage-ww.md)|Yes|Yes|N/A<sup>1</sup>|N/A<sup>1</sup>|Yes|
 |[Office activations](microsoft-office-activations-ww.md)|Yes|Yes|Yes|Yes|Yes|
-|[OneDrive for Business user activity](onedrive-for-business-activity-ww.md)|Yes|Yes|Yes|Yes|Yes|
-|[OneDrive for Business usage](onedrive-for-business-usage-ww.md)|Yes|Yes|Yes|Yes|Yes|
+|[OneDrive user activity](onedrive-for-business-activity-ww.md)|Yes|Yes|Yes|Yes|Yes|
+|[OneDrive usage](onedrive-for-business-usage-ww.md)|Yes|Yes|Yes|Yes|Yes|
 |[SharePoint site usage](sharepoint-site-usage-ww.md)|Yes|Yes|Yes|Yes|Yes|
 |[SharePoint activity](sharepoint-activity-ww.md)|Yes|Yes|Yes|Yes|Yes|
 |[SharePoint storage](sharepoint-storage-reports.md)|Yes|Yes|Yes|Yes|Yes|
@@ -119,27 +122,33 @@ N/A<sup>2</sup>: The service isn't available in the environment; hence, there's
 
 ## View licensing information
 
-- To see how many licenses you assigned and unassigned, in the admin center, go to the **Billing** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=842264" target="_blank">Licenses</a> page.
+To see how many licenses you assigned and unassigned, use the following steps:
+
+1. Go to the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>.
+1. In the navigation menu, select **Billing** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=842264" target="_blank">Licenses</a>.
+
+To see who is licensed, unlicensed, or a guest, use the following steps:
 
-- To see who is licensed, unlicensed, or guest, in the admin center, go to the **Users** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=834822" target="_blank">Active users</a> page.
+1. Go to the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>.
+1. In the navigation menu, select **Users** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=834822" target="_blank">Active users</a>.
 
 ## View usage information for a specific user
 
-Use the service reports to research to what extent a specific user is using the service. For example, to find out how much mailbox storage a specific user consumed, open the Mailbox usage report, and sort the users by name. If you have thousands of users, export the report to Excel, Power BI or use the Microsoft Graph reports API.
+Use the service reports to research to what extent a specific user is using the service. For example, to find out how much mailbox storage a specific user consumed, open the Mailbox usage report, and sort the users by name. If you have thousands of users, export the report to Excel, Power BI, or use the Microsoft Graph reports API.
 
 You can't generate a report where you enter a user's account and then get a list of which services they're using and how much.
 
-New users sometimes show up as **unknown**. This problem usually happens because of occasional delays in creating user profiles.
+New users sometimes display as **unknown**. This problem usually happens because of occasional delays in creating user profiles.
 
-## Show user, group, or site details in the reports
+## Show user, group, or site details in usage reports
 
-Usage reports provide information about your organization's usage data. By default, Microsoft hides user, group, or site information for all reports as part of the ongoing commitment to help companies support their local privacy laws.
+Reports provide information about your organization's usage data. By default, all reports hide user information such as usernames, groups, and sites to help companies support local privacy laws.
 
 By default, your user list looks like the following screenshot:
 
-:::image type="content" source="../../media/2ed99bce-4978-4ee3-9ea2-4a8db26eef02.png" alt-text="Screenshot of the anonymized user list.":::
+:::image type="content" source="../../media/2ed99bce-4978-4ee3-9ea2-4a8db26eef02.png" alt-text="Screenshot of the anonymized user list." lightbox="../../media/2ed99bce-4978-4ee3-9ea2-4a8db26eef02.png":::
 
-The org setting applies to the following properties:
+The organization setting that hides or shows this information applies to the following properties:
 
 |Property  |Attributes  |
 |---------|---------|
@@ -149,24 +158,32 @@ The org setting applies to the following properties:
 |Properties for Viva Engage group usage report     | Group name and Group admin          |
 |Properties for Teams team usage report     | Team names         |
 
-Other reports, such as some reports in the Microsoft Teams admin center, follow this org setting.
+Other reports, such as some reports in the Microsoft Teams admin center, follow this organization setting.
 
-If you want to display user, group, or site information in your reports, you can quickly make that change in the admin center if your organization's privacy practices allow it.
+Global administrators can update the settings to display concealed information if your organization's privacy practices allow it.
 
-1. In the admin center, go to **Settings** > <a href="https://go.microsoft.com/fwlink/p/?linkid=2053743" target="_blank">Org Settings</a>.
-1. Select the **Services** tab, and then select **Reports**.
-1. In the **Reports** panel, select the checkbox next to **Display Concealed user, group, and site names in all reports**, then select **Save**.
-1. To hide the information, deselect the checkbox next to **Display Concealed user, group, and site names in all reports**, then select **Save**.
+[!INCLUDE [global-administrator-note](../../includes/global-administrator-note.md)]
 
-An API is available to all environments for admins to change this setting without needing to visit the Microsoft 365 admin center. For more information, see [adminReportSettings API](/graph/api/resources/adminreportsettings?view=graph-rest-beta&preserve-view=true).
+It takes a few minutes for these changes to take effect. This setting also applies to the Microsoft 365 usage reports in [Microsoft Graph](/graph/api/resources/report) and [Power BI](/microsoft-365/admin/usage-analytics/usage-analytics) and to [the usage reports in Microsoft Teams Admin center](/microsoftteams/teams-analytics-and-reports/teams-reporting-reference). Showing identifiable user information is a logged event in the Microsoft Purview portal audit log.
 
-Two methods are approved for this API:
+### Use the Microsoft 365 admin center to show user, group, or site details
+
+1. Go to the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>.
+1. In the navigation menu, select **Settings**. If you don't see **Settings**, select **Show all**, and then select **Settings**.
+1. Select <a href="https://go.microsoft.com/fwlink/p/?linkid=2053743" target="_blank">Org Settings</a>. 
+1. On the **Services** tab, select **Reports**.
+1. In the **Reports** panel, select the checkbox next to **Display Concealed user, group, and site names in all reports**. 
+1. Select **Save**. 
+
+### Use adminReportSettings to show user, group, or site details
 
-:::image type="content" source="../../media/api-show-details.png" alt-text="API methods to change settings without using the Microsoft 365 admin center.":::
+Admins can use an API in all environments to change this setting without needing to visit the Microsoft 365 admin center. For more information, see [adminReportSettings resource type](/graph/api/resources/adminreportsettings?view=graph-rest-beta&preserve-view=true).
+
+Two methods are approved for this API:
 
-The report only contains a **Privacy Setting** property. For more information on Graph API, see [Use the Microsoft Graph API](/graph/use-the-api). You can use the Software Development Kit (SDK) or directly call the API by using any program language with network ability, like [Graph Explorer](/graph/graph-explorer/graph-explorer-overview).
+:::image type="content" source="../../media/api-show-details.png" alt-text="Screenshot of the API methods to change settings without using the Microsoft 365 admin center." lightbox="../../media/api-show-details.png":::
 
-It takes a few minutes for these changes to take effect on the reports in the **Reports** dashboard. This setting also applies to the Microsoft 365 usage reports in [Microsoft Graph](/graph/api/resources/report) and [Power BI](/microsoft-365/admin/usage-analytics/usage-analytics) and to [the usage reports in Microsoft Teams Admin center](/microsoftteams/teams-analytics-and-reports/teams-reporting-reference). Showing identifiable user information is a logged event in the Microsoft Purview portal audit log.
+The report only contains a **Privacy Setting** property. For more information about Graph API, see [Use the Microsoft Graph API](/graph/use-the-api). You can use the Software Development Kit (SDK) or directly call the API by using any programming language with network ability, like [Graph Explorer](/graph/graph-explorer/graph-explorer-overview).
 
 ## What happens to usage data when I delete a user account?
 

microsoft-365/admin/activity-reports/browser-usage-report.md

@@ -49,7 +49,7 @@ The **Active Users** chart shows you the total number of users accessing Microso
 The report is internal to your organization with permissions limited to IT admins with existing access to the activity reports on the usage dashboard in the Microsoft 365 Admin Center.
 
 > [!NOTE]
-> Aggregate Microsoft browser usage and user level reporting is available. User level identification can be [removed per your organization’s policies](activity-reports.md#show-user-group-or-site-details-in-the-reports) and [role based access controls](../../admin/add-users/assign-admin-roles.md) can be used to adjust report access.
+> Aggregate Microsoft browser usage and user level reporting is available. User level identification can be [removed per your organization’s policies](activity-reports.md#show-user-group-or-site-details-in-usage-reports) and [role based access controls](../../admin/add-users/assign-admin-roles.md) can be used to adjust report access.
 
 
 |Item|Description|