Add AI notetaker guidance to Zoom meeting guidelines

- Add new section on AI notetakers to zoom-guidelines.md
- Recommend authentication enforcement, CAPTCHA, and waiting room
- Removes need for domain/marketplace block list maintenance

Fixes #9030

Author: TineoC

communication/contributor-comms/README.md

@@ -20,7 +20,7 @@ The Contributor Comms subproject uses leadership roles to organize and delegate
 ## Contact Us!
 
 - Reach out to an individual above via Slack
-  - Ping the whole team: Join our slack [#sig-contribex-comms](https://kubernetes.slack.com/archives/C03KT3SUJ20) or tag us @contributor-comms in [#sig-contribex](https://kubernetes.slack.com/archives/C1TU9EB9S) slack
+  - Ping the whole team: Join our slack #sig-contribex-comms or tag us @contributor-comms in #sig-contribex slack
 - Tag us in an issue in [kubernetes/community] with the label [area/contributor-comms]
   - Set a marketing issue template in [kubernetes/community]
 - Follow us on @K8sContributors on [Twitter] and [Mastodon]

communication/zoom-guidelines.md

@@ -93,6 +93,28 @@ guidance and training.
     [best practices doc] with screenshots going over the community Zoom best
     practices.
 
+### AI notetakers
+
+AI notetaker bots (such as Otter.ai, Fireflies.ai, Fathom, and Read.ai) should
+not be permitted on Kubernetes Zoom calls. Unauthorized third-party recording
+poses risks around consent, data exposure, and moderation.
+
+The most effective defense is to prevent these bots from joining in the first
+place. Hosts should enable the following settings in the Zoom web portal:
+
+- **Enforce authentication** — enable "Only authenticated users can join
+  meetings" and restrict to Zoom sign-in. AI notetaker bots nearly always join
+  as anonymous guests, so this setting stops them cold.
+- **Enable CAPTCHA for guest users** — provides a human-only barrier for the
+  rare case where guest access is needed.
+- **Use the waiting room** — requires the host to manually admit each
+  participant, making it impossible for automated bots to enter.
+
+If an AI notetaker bot still gets through despite these safeguards, the host
+should remove the participant immediately using the **Remove** function and
+then **lock the meeting**. Report the incident to `@zoom-admins` in the
+`#sig-contribex` Slack channel.
+
 ### Escalating and Reporting a Problem
 
 Issues that cannot be handled via normal moderation, or with the assistance of

sig-contributor-experience/README.md

@@ -78,7 +78,7 @@ Contributor Communications focuses on amplifying the success of Kubernetes contr
   - [kubernetes/community/communication/contributor-comms](https://github.com/kubernetes/community/blob/main/communication/contributor-comms/OWNERS)
 - **Meetings:**
   - Contributor Comms - Contributor Comms Team Meeting: [Fridays at 8:00 PT (Pacific Time)](https://zoom.us/j/596959769?pwd=TURBNlZPb3BEWVFmbWlCYXlMVVJiUT09) (weekly). [Convert to your timezone](http://www.thetimezoneconverter.com/?t=8%3A00&tz=PT%20%28Pacific%20Time%29).
-    - [Meeting notes and Agenda](https://docs.google.com/document/d/1DUhWysUkwpIKKo_3A_sjDM8JVfQZs4NY8w6OKzzr1tE/edit?tab=t.0#heading=h.pmjoywrr4zet).
+    - [Meeting notes and Agenda](https://docs.google.com/document/d/1K3vjCZ9C3LwYrOJOhztQtFuDQCe-urv-ewx1bI8IPVQ/edit?usp=sharing).
     - [Meeting recordings](https://www.youtube.com/playlist?list=PL69nYSiGNLP2x_48wbOPO0vXQgNTm_xxr).
 ### contributors-documentation
 writes and maintains documentation around contributing to Kubernetes, including the Contributor's Guide, Developer's Guide, and contributor website.

sigs.yaml

@@ -1546,7 +1546,7 @@ sigs:
             tz: PT (Pacific Time)
             frequency: weekly
             url: https://zoom.us/j/596959769?pwd=TURBNlZPb3BEWVFmbWlCYXlMVVJiUT09
-            archive_url: https://docs.google.com/document/d/1DUhWysUkwpIKKo_3A_sjDM8JVfQZs4NY8w6OKzzr1tE/edit?tab=t.0#heading=h.pmjoywrr4zet
+            archive_url: https://docs.google.com/document/d/1K3vjCZ9C3LwYrOJOhztQtFuDQCe-urv-ewx1bI8IPVQ/edit?usp=sharing
             recordings_url: https://www.youtube.com/playlist?list=PL69nYSiGNLP2x_48wbOPO0vXQgNTm_xxr
       - name: contributors-documentation
         description: writes and maintains documentation around contributing to Kubernetes, including the Contributor's Guide, Developer's Guide, and contributor website.