From 4497524e20bcb6120ac8135addb078eab61faa93 Mon Sep 17 00:00:00 2001 From: Akshay Gautam Date: Tue, 27 May 2025 23:04:35 +0530 Subject: [PATCH 1/3] Learn Editor: Update manage-sharing-organizations.md --- microsoft-365/whiteboard/manage-sharing-organizations.md | 6 ++++++ 1 file changed, 6 insertions(+) diff --git a/microsoft-365/whiteboard/manage-sharing-organizations.md b/microsoft-365/whiteboard/manage-sharing-organizations.md index 7e2347f7f0b..0279d7c284d 100644 --- a/microsoft-365/whiteboard/manage-sharing-organizations.md +++ b/microsoft-365/whiteboard/manage-sharing-organizations.md @@ -94,6 +94,12 @@ When you share whiteboards from the web, desktop, or mobile clients, you can cho |Create the whiteboard from a Surface Hub running [Windows 10 Team edition](/surface-hub/surface-hub-3-faq)|Storage: Local

Owner: None (Unless user sign ins to save and share the board, which saves to OneDrive for Business)|Not applicable (only applies to meetings)|In-tenant users: User must sign in to save and share the board

External users: Sharing with external users isn't supported at this time outside of a Teams meeting| |Create the whiteboard from Microsoft Teams Rooms|Storage: Temporary local storage. A local whiteboard will be removed if it isn't saved

Owner: None (unless the Whiteboard is escalated to start a meeting or Save and a non-MTR in-tenant user joins the meeting, at which point the whiteboard is saved to their OneDrive for Business)|Not applicable (only applies to meetings)|In-tenant users: Can initiate and view, as well as collaborate if the Whiteboard is escalated to start a meeting or Save

External users: Can view and collaborate during the meeting only if the Whiteboard is escalated to start a meeting or Save

Shared device accounts: Can initiate and view, as well as collaborate (as long as the Whiteboard is escalated to start a meeting or Save, and a non-Teams Rooms participant has joined, thereby causing the Whiteboard to be saved to the OneDrive for Business and thereby become collaborative)| +## Enabling Sharing for Microsoft Teams Room Devices in SharePoint. + +To enable sharing for Microsoft Teams Room device, ensure the relevant sharing setting are configured in SharePoint. + +[Manage sharing settings for SharePoint and OneDrive in Microsoft 365](/sharepoint/turn-external-sharing-on-or-off) + ## See also [Manage access to Whiteboard](manage-whiteboard-access-organizations.md) From f11ea82ab02ef7e4f9410e2e01574f056ea3bee3 Mon Sep 17 00:00:00 2001 From: Akshay Gautam Date: Wed, 28 May 2025 10:36:49 +0530 Subject: [PATCH 2/3] Learn Editor: Update manage-sharing-organizations.md --- .../whiteboard/manage-sharing-organizations.md | 11 +++++------ 1 file changed, 5 insertions(+), 6 deletions(-) diff --git a/microsoft-365/whiteboard/manage-sharing-organizations.md b/microsoft-365/whiteboard/manage-sharing-organizations.md index 0279d7c284d..6f2d744ebeb 100644 --- a/microsoft-365/whiteboard/manage-sharing-organizations.md +++ b/microsoft-365/whiteboard/manage-sharing-organizations.md @@ -68,6 +68,11 @@ These changes should take approximately 60 minutes to apply across your tenancy. > [!NOTE] > If a Whiteboard is stored in OneDrive and already attached to a meeting, it can't be initiated on a Surface Hub or Microsoft Teams Rooms device. An authenticated user on another device must do so. We plan to enable this functionality in a future release. +> [!NOTE] +> To enable sharing for Microsoft Teams Room device, ensure the relevant sharing setting are configured in SharePoint. +> +> [Manage sharing settings for SharePoint and OneDrive in Microsoft 365](/sharepoint/turn-external-sharing-on-or-off) + ## Share in Teams calls During a one-on-one or group call, you might start sharing a Whiteboard. Similar limitations apply to who can share a Whiteboard regarding scenarios where users from different organizations are involved in a call. @@ -94,12 +99,6 @@ When you share whiteboards from the web, desktop, or mobile clients, you can cho |Create the whiteboard from a Surface Hub running [Windows 10 Team edition](/surface-hub/surface-hub-3-faq)|Storage: Local

Owner: None (Unless user sign ins to save and share the board, which saves to OneDrive for Business)|Not applicable (only applies to meetings)|In-tenant users: User must sign in to save and share the board

External users: Sharing with external users isn't supported at this time outside of a Teams meeting| |Create the whiteboard from Microsoft Teams Rooms|Storage: Temporary local storage. A local whiteboard will be removed if it isn't saved

Owner: None (unless the Whiteboard is escalated to start a meeting or Save and a non-MTR in-tenant user joins the meeting, at which point the whiteboard is saved to their OneDrive for Business)|Not applicable (only applies to meetings)|In-tenant users: Can initiate and view, as well as collaborate if the Whiteboard is escalated to start a meeting or Save

External users: Can view and collaborate during the meeting only if the Whiteboard is escalated to start a meeting or Save

Shared device accounts: Can initiate and view, as well as collaborate (as long as the Whiteboard is escalated to start a meeting or Save, and a non-Teams Rooms participant has joined, thereby causing the Whiteboard to be saved to the OneDrive for Business and thereby become collaborative)| -## Enabling Sharing for Microsoft Teams Room Devices in SharePoint. - -To enable sharing for Microsoft Teams Room device, ensure the relevant sharing setting are configured in SharePoint. - -[Manage sharing settings for SharePoint and OneDrive in Microsoft 365](/sharepoint/turn-external-sharing-on-or-off) - ## See also [Manage access to Whiteboard](manage-whiteboard-access-organizations.md) From 76434e43ef463a6b632e9b49555d43695aa6d84c Mon Sep 17 00:00:00 2001 From: Dani Smith Date: Thu, 29 May 2025 10:45:47 -0400 Subject: [PATCH 3/3] Update manage-sharing-organizations.md --- microsoft-365/whiteboard/manage-sharing-organizations.md | 6 ++---- 1 file changed, 2 insertions(+), 4 deletions(-) diff --git a/microsoft-365/whiteboard/manage-sharing-organizations.md b/microsoft-365/whiteboard/manage-sharing-organizations.md index 6f2d744ebeb..e4f1a4a557f 100644 --- a/microsoft-365/whiteboard/manage-sharing-organizations.md +++ b/microsoft-365/whiteboard/manage-sharing-organizations.md @@ -69,9 +69,7 @@ These changes should take approximately 60 minutes to apply across your tenancy. > If a Whiteboard is stored in OneDrive and already attached to a meeting, it can't be initiated on a Surface Hub or Microsoft Teams Rooms device. An authenticated user on another device must do so. We plan to enable this functionality in a future release. > [!NOTE] -> To enable sharing for Microsoft Teams Room device, ensure the relevant sharing setting are configured in SharePoint. -> -> [Manage sharing settings for SharePoint and OneDrive in Microsoft 365](/sharepoint/turn-external-sharing-on-or-off) +> To enable sharing for Microsoft Teams Room devices, ensure the relevant sharing settings are configured in SharePoint. To learn more, see [Manage sharing settings for SharePoint and OneDrive in Microsoft 365](/sharepoint/turn-external-sharing-on-or-off). ## Share in Teams calls @@ -107,4 +105,4 @@ When you share whiteboards from the web, desktop, or mobile clients, you can cho [Network requirements for Microsoft Defender of Cloud Apps](/defender-cloud-apps/network-requirements) -[Deploy Whiteboard on Windows](deploy-on-windows-organizations.md) \ No newline at end of file +[Deploy Whiteboard on Windows](deploy-on-windows-organizations.md)