Merge pull request #31488 from MicrosoftDocs/main

padmagit77 · web-flow · commit fe86c366b5fb · 2026-04-15T20:29:04.000+05:30
[OOB publish 04/15 @ 8:00 AM PST] wxp reviewing articles and making updates
diff --git a/copilot/TOC.yml b/copilot/TOC.yml
@@ -17,6 +17,8 @@ items:
       href: /office365/servicedescriptions/office-365-platform-service-description/microsoft-365-copilot?toc=/microsoft-365/copilot/toc.json&bc=/microsoft-365/copilot/agent-framework/bread/toc.json
     - name: Microsoft 365 Copilot Chat FAQ
       href: /copilot/faq?toc=/microsoft-365/copilot/toc.json&bc=/microsoft-365/copilot/agent-framework/bread/toc.json
+    - name: Microsoft 365 Copilot Chat considerations
+      href: microsoft-365-copilot-chat-considerations.md
   - name: Licensing
     items:
     - name: Which Copilot is right for me?
diff --git a/copilot/copilot-prompt-gallery.md b/copilot/copilot-prompt-gallery.md
@@ -46,7 +46,7 @@ For more information about how your users can use Copilot Prompt Gallery, see [L
 
 Prompt Gallery processes and manages data in a structured manner to ensure compliance and security. The following are key data compliance considerations:
 
-1. Authenticated users can access Prompt Gallery from Microsoft 365 Copilot or Copilot Chat (including within Microsoft Word). Unauthenticated users can only see Microsoft-authored prompts online at [Copilot Prompts](https://m365.cloud.microsoft/copilot-prompts), however, users must authenticate to try any of them in Copilot.
+1. Authenticated users can access Prompt Gallery from Microsoft 365 Copilot. Unauthenticated users can only see Microsoft-authored prompts online at [Copilot Prompts](https://m365.cloud.microsoft/copilot-prompts), however, users must authenticate to try any of them in Copilot.
 1. Prompt Gallery accesses Microsoft-authored Copilot prompts from the public catalog.
 1. Prompt Gallery also accesses user-created Copilot prompts from user and group collections in the Microsoft 365 Substrate data store.
 
diff --git a/copilot/microsoft-365-copilot-app-overview.md b/copilot/microsoft-365-copilot-app-overview.md
@@ -60,7 +60,7 @@ Use the app to:
 - Use **Agents** to get help with tasks, including agents your organization creates.
 - Create **Notebooks** to organize information and get insights.
 - **Create** and edit content, like images, videos, and brand kits.
-- Access your **Apps**, including Microsoft 365 apps like Teams, Excel, and SharePoint.
+- Access your **Apps**, including some Microsoft 365 apps like Teams, Excel, and SharePoint.
 
 End users can learn more about the Copilot app at [Get started with the Microsoft 365 Copilot app](https://support.microsoft.com/topic/get-started-with-the-microsoft-365-copilot-app-092599f1-5917-4bd6-bd59-58af628bbc39).
 
diff --git a/copilot/microsoft-365-copilot-chat-considerations.md b/copilot/microsoft-365-copilot-chat-considerations.md
@@ -62,7 +62,7 @@ Security and privacy of organizational data are top priorities for admins. Uncer
 - **European Union Data Boundary (EUDB)** - Microsoft 365 Copilot Chat calls to the LLM are routed to the closest data centers in the region, but can also call into other regions where greater capacity is available when utilization is especially high. For European Union (EU) users, Copilot Chat has additional safeguards to comply with the EU Data Boundary. EU traffic stays within the [EU Data Boundary](/privacy/eudb/eu-data-boundary-learn), while worldwide traffic can be sent to the EU and other countries or regions for LLM processing.
 
 ## Track Copilot Chat adoption
-The [Microsoft 365 Copilot Chat usage report](/microsoft-365/admin/activity-reports/microsoft-copilot-usage) helps admins understand how users are engaging with Copilot Chat and can be useful in tracking adoption over time and in Microsoft 365 apps (for example, Teams, Outlook, and Word). It shows key metrics such as total active users, average daily active users, total prompts submitted, average prompts per user. You can review usage totals and trends over the past 7, 30, 90, or 180 days. The report also includes per‑user activity details—such as last activity date, number of prompts, and active days—which are anonymized by default.
+The [Microsoft 365 Copilot Chat usage report](/microsoft-365/admin/activity-reports/microsoft-copilot-usage) helps admins understand how users are engaging with Copilot Chat and can be useful in tracking adoption over time and in Microsoft 365 apps (for example, Teams, and Outlook). It shows key metrics such as total active users, average daily active users, total prompts submitted, average prompts per user. You can review usage totals and trends over the past 7, 30, 90, or 180 days. The report also includes per‑user activity details—such as last activity date, number of prompts, and active days—which are anonymized by default.
 
 Admins can also use the [Organizational messages](/copilot/microsoft-365/microsoft-365-copilot-enable-users) feature to act on adoption trends they are seeing. It lets you reach your users in the flow of their daily work with targeted, actionable guidance. 
 
diff --git a/copilot/microsoft-365-copilot-chat-requirements.md b/copilot/microsoft-365-copilot-chat-requirements.md
@@ -27,7 +27,12 @@ appliesto:
 
 This document outlines the minimum technical and licensing requirements for using Microsoft 365 Copilot Chat in your organization.
 
-[Microsoft 365 Copilot Chat](/copilot/overview) is an AI chat tool that is included in your Microsoft 365 subscription and is integrated into Microsoft 365 apps such as Word, Excel, Outlook, and Teams. It uses the latest AI models and data from the web to answer your questions, generate content and ideas, and find information. Since it's included in your Microsoft 365 subscription, it is the entry point into the Microsoft 365 Copilot experience.
+[Microsoft 365 Copilot Chat](/copilot/overview) is an AI chat tool that is included in your Microsoft 365 subscription and is integrated into Microsoft 365 apps such as Outlook, and Teams. It uses the latest AI models and data from the web to answer your questions, generate content and ideas, and find information. Since it's included in your Microsoft 365 subscription, it is the entry point into the Microsoft 365 Copilot experience.
+
+> [!NOTE]
+> Chat experiences in Word, Excel, PowerPoint vary depending on your tenant configuration and license. Learn more in [Microsoft 365 copilot overview](microsoft-365-copilot-overview.md#copilot-features-in-microsoft-365-apps).
+>
+> If you'd like to enable users with priority access to these capabilities, learn more about [Microsoft 365 Copilot](https://www.microsoft.com/microsoft-365/microsoft-365-enterprise).
 
 ## Minimum requirements
 
diff --git a/copilot/microsoft-365-copilot-file-upload-control.md b/copilot/microsoft-365-copilot-file-upload-control.md
@@ -4,7 +4,7 @@ description: Overview of a control that allows admins to determine whether users
 ms.author: deniseb
 author: denisebmsft
 manager: dansimp
-ms.date: 10/24/2025
+ms.date: 03/31/2026
 ms.update-cycle: 180-days
 audience: Admin
 ms.reviewer: suparekh; davidedwards
@@ -34,8 +34,10 @@ If you don't want users to have the ability to upload files in Microsoft 365 Cop
 - **Allow file uploads in both Microsoft 365 Copilot and Microsoft 365 Copilot Chat**: Allows users to upload files in both experiences. This is the default setting.
 - **Prevent file uploads in both Microsoft 365 Copilot and Microsoft 365 Copilot Chat**: Disables file upload in both experiences.
 - **Disable file uploads in Microsoft 365 Copilot Web mode and Microsoft 365 Copilot Chat while allowing file uploads in Microsoft 365 Copilot Work mode**: Enables file upload in Microsoft 365 Copilot Chat *Work mode only* and disables file upload in Microsoft 365 Copilot Web mode and Microsoft 365 Copilot Chat.
- 
+
+Changes to the file upload control could take up to 24 hours to be reflected for end users.
+
 If users are prevented from uploading files in Microsoft 365 Copilot and Microsoft 365 Copilot Chat, the **Files** tab doesn't appear for those users in the Microsoft 365 Copilot app.
 
 > [!NOTE]
-> Changes to the file upload control could take up to 24 hours to be reflected for end users.
+> Chat experiences in Word, Excel, PowerPoint vary depending on your tenant configuration and license. Learn more, in [Microsoft 365 copilot overview](microsoft-365-copilot-overview.md#copilot-features-in-microsoft-365-apps).
diff --git a/copilot/microsoft-365-copilot-minimum-requirements.md b/copilot/microsoft-365-copilot-minimum-requirements.md
@@ -50,6 +50,10 @@ Before your users can use Microsoft 365 Copilot, they must have one of the follo
 
 Once your organization has one of these subscriptions or plans, you can purchase a Microsoft 365 Copilot license for your users. For more information, see [License plans for Microsoft 365 Copilot](microsoft-365-copilot-licensing.md).
 
+> [!NOTE]
+> Chat experiences in Word, Excel, PowerPoint vary depending on your tenant configuration and license. Learn more in [Microsoft 365 copilot overview](microsoft-365-copilot-overview.md#copilot-features-in-microsoft-365-apps).
+> If you'd like to enable users with priority access to these capabilities, learn more about [Microsoft 365 Copilot](https://www.microsoft.com/microsoft-365/microsoft-365-enterprise).
+
 ## Mailbox requirements
 
 User's primary mailbox must be in Exchange Online. Copilot uses mailbox content (mailbox grounding), including emails, calendar events, and metadata to generate summaries, draft replies, and surface relevant responses. This process is only supported when the mailbox resides in Exchange Online. On-premises and hybrid mailboxes do not support this grounding.
diff --git a/copilot/microsoft-365-copilot-overview.md b/copilot/microsoft-365-copilot-overview.md
@@ -139,6 +139,18 @@ Some of these features include:
 | **OneNote** | **Draft**—Use prompts to draft plans, generate ideas, create lists, and organize information to help you find what you need. |
 | **Forms** | **Draft**—Use prompts to draft questions and suggestions that help you create surveys, polls, and other forms. |
 
+> [!NOTE]
+>
+> Copilot experiences in Word, Excel, PowerPoint, and OneNote may vary depending on your organization's licensing and tenant configuration.
+> In-product labels are displayed in Microsoft 365 apps like Word, Excel, PowerPoint, and OneNote, and in the Microsoft 365 Copilot app, to help users identify their Copilot experience. 
+>
+> **M365 Copilot (Premium)** indicates that a user has a Microsoft 365 Copilot add-on license and the full experience and [priority access](https://support.microsoft.com/topic/standard-versus-priority-access-to-features-in-microsoft-365-copilot-chat-12c8d9f8-db32-4f99-8ebe-d8d85879137f) for Copilot chat in Word, Excel, PowerPoint, and OneNote. 
+>
+>**M365 Copilot (Basic)** indicates that a user does not have the Microsoft 365 Copilot add-on license but will have [standard access](https://support.microsoft.com/topic/standard-versus-priority-access-to-features-in-microsoft-365-copilot-chat-12c8d9f8-db32-4f99-8ebe-d8d85879137f) to Copilot in those apps to ensure a reliable experience.
+>
+> **Copilot chat (Basic)** indicates that a user does not have the Microsoft 365 Copilot add-on license and does not have access to Copilot chat in Word, Excel, PowerPoint and OneNote.
+
+
 ## Microsoft 365 services that help support Copilot
 
 :::image type="content" source="media/copilot-services-help.png" alt-text="Diagram that shows services and features that help you get your data and organization ready for Copilot." lightbox="media/copilot-services-help.png":::
diff --git a/copilot/microsoft-365-copilot-page.md b/copilot/microsoft-365-copilot-page.md
@@ -56,6 +56,10 @@ For more information, see the following articles:
 - [Which Copilot is right for your organization?](which-copilot-for-your-organization.md)
 - [Get started with Microsoft 365 Copilot](microsoft-365-copilot-setup.md)
 
+> [!NOTE]
+> Chat experiences in Word, Excel, PowerPoint vary depending on your tenant configuration and license. Learn more in [Microsoft 365 copilot overview](microsoft-365-copilot-overview.md#copilot-features-in-microsoft-365-apps).
+> If you'd like to enable users with priority access to these capabilities, learn more about [Microsoft 365 Copilot](https://www.microsoft.com/microsoft-365/microsoft-365-enterprise).
+
 ### Role requirements
 
 Role requirements vary depending on your task.
diff --git a/copilot/microsoft-365-copilot-requirements.md b/copilot/microsoft-365-copilot-requirements.md
@@ -47,6 +47,10 @@ This article applies to:
 
 - Microsoft 365 Copilot is only supported on primary mailboxes that are hosted on Exchange Online.
 
+> [!NOTE]
+> Chat experiences in Word, Excel, PowerPoint vary depending on your tenant configuration and license. Learn more in [Microsoft 365 copilot overview](microsoft-365-copilot-overview.md#copilot-features-in-microsoft-365-apps).
+> If you'd like to enable users with priority access to these capabilities, learn more about [Microsoft 365 Copilot](https://www.microsoft.com/microsoft-365/microsoft-365-enterprise).
+
 ## App requirements
 
 - **[Microsoft 365 Apps](/deployoffice/about-microsoft-365-apps)** - The apps must be deployed. You can use the [Microsoft 365 Apps setup guide in the Microsoft 365 admin center](https://admin.microsoft.com/Adminportal/Home?Q=learndocs#/modernonboarding/microsoft365copilotsetupguide) to deploy to your users.
@@ -128,7 +132,7 @@ Several Copilot integrations rely on WebSockets (WSS) to deliver a streamlined u
 
 Some organization might prefer to use granular definitions of endpoints, like individual FQDNs, instead of wildcards to configure their network settings. Due to hyperscale and the dynamic nature of its services, Microsoft 365 can't provide specific FQDNs used by individual features and scenarios. Doing so would result in unmanageable configuration surface, constant customer network changes, and connectivity incidents.
 
-When you review and implement the recommended network configurations, consider all the FQDNs and subdomains where wildcards are specified. These wildcards include functionally that the referenced scenarios require.
+When you review and implement the recommended network configurations, consider all the FQDNs and subdomains where wildcards are specified. These wildcards include functionality that the referenced scenarios require.
 
 ✅ **cloud.microsoft domain**:
 
diff --git a/copilot/microsoft-365-copilot-setup.md b/copilot/microsoft-365-copilot-setup.md
@@ -107,8 +107,8 @@ To protect sensitive information during the deployment and use of Microsoft 365
 
 - **Turn on proactive audit and protection**: Disable **everyone except external users (EEEU)** at the tenant level and enable Purview Audit to monitor Copilot interaction activity. For more information, see [Protect your sensitive data with Microsoft Purview](/purview/information-protection).
 
-- **Implement access controls and labeling**: Start a SharePoint Advanced Management Access Review for all sites that are overshared. Then apply restricted access control on business-critical sites. For more information, see [Get ready for Microsoft 365 Copilot with SharePoint Advanced Management)](/sharepoint/get-ready-copilot-sharepoint-advanced-management).
-
+- **Implement access controls and labeling**: Start a SharePoint Advanced Management Access Review for all sites that are overshared. Then apply restricted access control on business-critical sites. For more information, see [Get ready for Microsoft 365 Copilot with SharePoint Advanced Management](/sharepoint/get-ready-copilot-sharepoint-advanced-management).
+  
 For detailed steps, see [Secure & governed data foundation for Microsoft 365 Copilot: A deployment blueprint](secure-govern-copilot-foundational-deployment-guidance.md).
 
 ## Get started and deploy
@@ -159,6 +159,10 @@ When you assign licenses, Copilot shows up in Microsoft 365 apps, like Word and
 
 To use Copilot, users sign into the app with their work or school account and the file must be editable, not read-only. In some experiences like Word, a Copilot dialog shows when you create a new document. In other experiences, Copilot is accessible on the ribbon.
 
+> [!NOTE]
+> Chat experiences in Word, Excel, PowerPoint vary depending on your tenant configuration and license. Learn more in [Microsoft 365 copilot overview](microsoft-365-copilot-overview.md#copilot-features-in-microsoft-365-apps).
+> If you'd like to enable users with priority access to these capabilities, learn more about [Microsoft 365 Copilot](https://www.microsoft.com/microsoft-365/microsoft-365-enterprise).
+
 > [!NOTE]
 >
 > - It's not supported to assign Copilot licenses to cross-tenant users, including guests.
diff --git a/copilot/which-copilot-for-your-organization.md b/copilot/which-copilot-for-your-organization.md
@@ -61,15 +61,19 @@ Use Copilot Chat if you want users in your organization to:
 
 - Use secure AI chat grounded on the web and powered by the latest models
 - Access to pay-as-you-go agents
-- Use AI chat directly in Microsoft 365 apps like Word, Excel, PowerPoint, OneNote, and Outlook
 - Have built-in IT controls, enterprise data protection, and agent management
 - Use features like Copilot Pages, file upload, and image generation
+- Use AI chat directly in Microsoft 365 apps like Word, Excel, PowerPoint, OneNote, and Outlook
 
 To learn more, see:
 
 - [Learn more about Copilot Chat](/copilot/overview)
 - [Read about Copilot for all: Introducing Microsoft 365 Copilot Chat - blog](https://www.microsoft.com/microsoft-365/blog/2025/01/15/copilot-for-all-introducing-microsoft-365-copilot-chat)
 
+> [!NOTE]
+> Chat experiences in Word, Excel, PowerPoint vary depending on your tenant configuration and license. Learn more in [Microsoft 365 copilot overview](microsoft-365-copilot-overview.md#copilot-features-in-microsoft-365-apps).
+> If you'd like to enable users with priority access to these capabilities, learn more about [Microsoft 365 Copilot](https://www.microsoft.com/microsoft-365/microsoft-365-enterprise).
+
 ## Microsoft 365 Copilot license
 Added Copilot license: AI chat grounded in organizational data and the web
 
@@ -236,4 +240,4 @@ To learn more, see:
 - [Microsoft 365 Copilot overview](microsoft-365-copilot-overview.md)
 - [Microsoft 365 Copilot adoption](https://adoption.microsoft.com/copilot/)
 - [Unified cloud.microsoft domain for Microsoft 365 apps](/microsoft-365/enterprise/cloud-microsoft-domain)
-- [Configure a secure and governed data foundation for Microsoft 365 Copilot](configure-secure-governed-data-foundation-microsoft-365-copilot.md)
+- [Configure a secure and governed data foundation for Microsoft 365 Copilot](configure-secure-governed-data-foundation-microsoft-365-copilot.md)
diff --git a/copilot/wordexcelppt-agents.md b/copilot/wordexcelppt-agents.md
@@ -31,7 +31,7 @@ These agents exclusively use Anthropic's AI models. This AI model must be enable
 
 Administrators, can disable access to reasoning models at any time. If your organization decides to stop using Anthropic models, you can block the provider via the admin center, which removes the option for users.
 
-[Word, Excel, and PowerPoint Agents](https://support.microsoft.com/topic/76691f5e-bb19-4029-a34d-33a00e0a0c4f) are installed by Microsoft and will appear in the Tools menu and left agent navigation pane in the All Agents section for Microsoft 365 users who are both Copilot chat users (unlicensed Copilot users) and Microsoft 365 Copilot users (licensed Copilot users) assuming Anthropic has been enabled for the tenant. Admins can manage these agents similar to other agents that were installed by [Microsoft](copilot-agent-install.md).
+[Word, Excel, and PowerPoint Agents](https://support.microsoft.com/topic/76691f5e-bb19-4029-a34d-33a00e0a0c4f) in the Microsoft 365 Copilot App are installed by Microsoft and will appear in the Tools menu and left agent navigation pane in the All Agents section for Microsoft 365 users who are both Copilot chat users (unlicensed Copilot users) and Microsoft 365 Copilot users (licensed Copilot users) assuming Anthropic has been enabled for the tenant. Admins can manage these agents similar to other agents that were installed by [Microsoft](copilot-agent-install.md).
 
 If administrators disable the Anthropic AI models, users are prevented from seeing the agents (in the Tools menu and in the left agent navigation pane of the Microsoft 365 Copilot app) and using the new [Word, Excel, and PowerPoint Agents](https://support.microsoft.com/topic/76691f5e-bb19-4029-a34d-33a00e0a0c4f).
 
