Merge pull request #28427 from MandiOhlinger/ado9899109

ADO 9899109 - M365 Copilot app / ETA 5.19

Author: MandiOhlinger

copilot/TOC.yml

@@ -57,6 +57,12 @@ items:
   items:
     - name: Manage Microsoft 365 Copilot scenarios 
       href: microsoft-365-copilot-page.md
+    - name: Set up the Microsoft 365 Copilot app
+      items:
+        - name: Overview and availability
+          href: microsoft-365-copilot-app-overview.md
+        - name: Admin settings
+          href: microsoft-365-copilot-app-admin-settings.md
     - name: Pin Copilot Chat to the navigation bar
       href: pin-copilot.md
     - name: Copilot in Microsoft 365 admin centers

copilot/media/microsoft-365-copilot-app-admin-settings/microsoft-365-copilot-app-left-navigation.png

@@ -0,0 +1,71 @@
+---  
+title: Microsoft 365 Copilot app settings for IT admins
+description: The Microsoft 365 Copilot app has features and settings that Enterprise and organization admins can configure. Admins can turn on search, pin Microsoft 365 Copilot Chat, allow or block agents, allow pages and notices, and map the Copilot key to the Microsoft 365 Copilot app.
+author: MandiOhlinger
+ms.author: mandia
+manager: laurawi
+ms.date: 05/19/2025
+ms.topic: overview
+ms.service: microsoft-365-copilot
+ms.subservice: 
+ms.localizationpriority: medium
+ms.collection: 
+- scotvorg
+- m365copilot
+- magic-ai-copilot
+ms.custom:  
+ms.reviewer: libbymc
+search.appverid: MET150
+f1.keywords: 
+audience: Admin
+ai-usage: ai-assisted
+appliesto:
+  - ✅ Microsoft 365 Copilot
+---
+
+# Microsoft 365 Copilot app features that admins can control
+
+The [Microsoft 365 Copilot app](microsoft-365-copilot-app-overview.md) is an everyday AI productivity app for work or school.
+
+The app includes some settings and features that IT admins can configure, including pinning Microsoft 365 Copilot Chat, allowing or blocking agents, and more.
+
+This article:
+
+- Lists and describes the different settings that affect the Microsoft 365 Copilot app.
+- Provides article links that have more information about configuring the feature.
+
+This article applies to:
+
+- Microsoft 365 Copilot
+
+## Prerequisites
+
+To use the features in this article, you need the following role-based access control (RBAC) roles:
+
+- **Global administrator** - This role can configure the Microsoft 365 admin center features.
+- **Office Apps admin** - This role can create the Cloud policies for the Microsoft 365 Copilot app.
+
+To learn more, see [Admin roles in the Microsoft 365 admin center](/microsoft-365/admin/add-users/about-admin-roles).
+
+## Settings that configure the app experience
+
+When users open the Microsoft 365 Copilot app, there's a navigation bar. You can show or hide some features on the navigation bar, depending on your license.
+
+:::image type="content" source="media/microsoft-365-copilot-app-admin-settings/microsoft-365-copilot-app-left-navigation.png" alt-text="Screen shot that shows the Microsoft 365 Copilot app left navigation and its features for users with a Microsoft 365 Copilot license.":::
+
+The following table lists the Copilot app settings that you can configure.
+
+| Setting | Description | Related content |
+|---|---|---|
+| Search | ✅ Turned on by default <br/><br/>In the **[Microsoft 365 admin center](https://admin.microsoft.com)** > **Settings** > **Search & intelligence**, you can turn on Microsoft Search in the Copilot app. By default, Microsoft Search is allowed and turned on.<br/><br/> You can also enable **Item insights** and show recommended files. Users can turn off Item insights, but we recommend that it stays on. | - [Set up Microsoft Search](/microsoftsearch/setup-microsoft-search) <br/> - [Item insights in Microsoft 365](/graph/item-insights-overview) |
+| Chat | ✅ Pinned by default, depending on license. <br/><br/> Depending on your license, Microsoft 365 Copilot Chat might be automatically pinned in the Copilot app. If not, you can pin Chat to the Copilot app. | [Pin Microsoft 365 Copilot Chat to the navigation bar](pin-copilot.md). <br/><br/> There are Chat features you can configure that affect the Chat experience in the Copilot app, like allowing web searches. To learn more, see [Manage Microsoft 365 Copilot Chat](/copilot/manage).|
+| Agents | ✅ Built-in agents turned on by default <br/><br/>In the **[Microsoft 365 admin center](https://admin.microsoft.com)** > **Settings** > **Integrated Apps**, admins can deploy or block agents from showing in the Copilot app. End users can also add agents to their Copilot app experience. | [Manage agents for Microsoft 365 Copilot](/microsoft-365/admin/manage/manage-copilot-agents-integrated-apps) |
+| Pages | ✅ Allowed by default <br/><br/>Use Cloud Policy to allow users to create and view Copilot Pages in the Copilot app. | [Admin policies for Copilot Pages, Copilot Notebooks, Loop components, and Loop workspaces](/microsoft-365/loop/loop-components-configuration) |
+| Notebooks | ✅ Allowed by default <br/><br/>Use Cloud Policy to allow users to create and view Copilot Notebooks in the Copilot app. | [Admin policies for Copilot Pages, Copilot Notebooks, Loop components, and Loop workspaces](/microsoft-365/loop/loop-components-configuration) |
+| Create | ✅ Built-in <br/><br/> This feature isn't configurable. | n/a |
+| Copilot Key and Windows + C shortcut | ✅ Configured by default <br/><br/>Admins can map the Copilot key to the Microsoft 365 Copilot app. End users can also manually configure. | [Policy CSPs to manage the Copilot key](/windows/client-management/manage-windows-copilot#policies-to-manage-the-copilot-key) <br/><br/>You can also use the [Microsoft Intune settings catalog](/intune/intune-service/configuration/settings-catalog) (Windows AI category) to configure the hardware key on the keyboard. |
+
+## Related articles
+
+- [What is the Microsoft 365 Copilot app?](microsoft-365-copilot-app-overview.md)
+- [Updated Windows and Microsoft 365 Copilot Chat experience](/windows/client-management/manage-windows-copilot)

copilot/media/microsoft-365-copilot-app-overview/microsoft-365-copilot-app-screenshot.png

@@ -0,0 +1,100 @@
+---  
+title: What is the Microsoft 365 Copilot app for IT admins?
+description: Enterprise and company IT admins can use the Microsoft 365 Copilot app to help users be more productive at work or school. The app is available as a website and an app that can be installed on Windows, Android, and iOS devices. Learn more about the app's benefits and compare the features available with a Microsoft 365 subscription and a Microsoft 365 Copilot license.
+author: MandiOhlinger
+ms.author: mandia
+manager: laurawi
+ms.date: 05/19/2025
+ms.topic: overview
+ms.service: microsoft-365-copilot
+ms.subservice: 
+ms.localizationpriority: medium
+ms.collection: 
+- scotvorg
+- m365copilot
+- magic-ai-copilot
+ms.custom:  
+ms.reviewer: libbymc
+search.appverid: MET150
+f1.keywords: 
+audience: Admin
+ai-usage: ai-assisted
+appliesto:
+  - ✅ Microsoft 365 Copilot
+---
+
+# Get started with the Microsoft 365 Copilot app
+
+> [!NOTE]
+> The updated Microsoft 365 Copilot app is rolling out to Microsoft 365 Copilot users. If you don't see the feature, it might not be available in your organization yet. The feature should be fully rolled out in June 2025.
+
+The Microsoft 365 Copilot app is an everyday AI productivity app for work or school. It helps Microsoft 365 users be more productive by providing a single place to access [Microsoft 365 Copilot](microsoft-365-copilot-overview.md) features and capabilities, including search, chat, agents, and more.
+
+The app is available as a website ([M365Copilot.com](https://www.M365Copilot.com)), as a desktop app that can be installed on [Windows](https://apps.microsoft.com/detail/9wzdncrd29v9), and a mobile app for [Android](https://support.microsoft.com/office/microsoft-365-copilot-app-for-android-0383d031-a1c6-46c9-b734-53cd1d22765b) and [iOS](https://support.microsoft.com/office/microsoft-365-copilot-app-for-ios-c8880c05-883a-46b6-ad32-9bffa31228d0) devices.
+
+This article lists the app's features and benefits, and compares the features available with a Microsoft 365 subscription and a Microsoft 365 Copilot license.
+
+This article applies to:
+
+- Microsoft 365 Copilot
+
+> [!TIP]
+> Microsoft 365 subscribers in your organization might get the Copilot app automatically.
+>
+> You can also use a mobile device management (MDM) service like [Microsoft Intune](/intune/intune-service/fundamentals/what-is-intune) to deploy apps to devices in your organization. To learn more, see [add apps to Intune](/intune/intune-service/apps/apps-add) and [assign apps using Intune](/intune/intune-service/apps/apps-deploy).
+
+## App features and benefits
+
+When you sign in to the app, you get a personalized experience:
+
+:::image type="content" source="media/microsoft-365-copilot-app-overview/microsoft-365-copilot-app-screenshot.png" alt-text="Screenshot that shows the Microsoft 365 Copilot app left navigation and its features." lightbox="media/microsoft-365-copilot-app-overview/microsoft-365-copilot-app-screenshot.png":::
+
+Users can use the app to:
+
+- **Search** for information, like finding emails and files
+- **Chat** with AI to help you prepare for a meeting or get answers to questions using work-based chat and/or web-grounded chat
+- Use **Agents** to get help with tasks, including agents your organization creates
+- Create **Notebooks** to organize information and get insights
+- **Create** and edit content, like images, videos, and brand kits
+- Access your **Apps**, including Microsoft 365 apps like Teams, Excel, and SharePoint
+
+End users can learn more about the Copilot app at [Get started with the Microsoft 365 Copilot app](https://support.microsoft.com/topic/get-started-with-the-microsoft-365-copilot-app-092599f1-5917-4bd6-bd59-58af628bbc39).
+
+## Microsoft 365 Copilot license vs. Microsoft 365 subscription
+
+The Copilot app is available to Microsoft Entra accounts (work and school) and personal Microsoft user accounts with a:
+
+- Microsoft 365 Copilot license
+- Microsoft 365 subscription
+
+The available app features depend on the license. Users with a Copilot license get the full Microsoft 365 Copilot app experience.
+
+The following table shows the feature differences with a Microsoft 365 Copilot license and a Microsoft 365 subscription.
+
+| Feature | Copilot license | Microsoft 365 subscription |
+|---|---|---|
+| Search | ✅ | ✅ |
+| Chat | ✅ <br><br> Work-based and web-grounded chat <br/><br/>Automatically enabled in the Copilot app and is the Copilot app's default landing page | ✅ <br><br> Web-grounded chat only; No work-based chat <br/><br/>Can pin the Chat app to the Copilot app. |
+| Agents | ✅ | ✅ <br/><br/> Agents are metered. |
+| Pages | ✅ | ✅ |
+| Notebooks | ✅ | ❌ |
+| Create | ✅ <br/><br/> Use AI and templates to create and edit images, posters, banners, videos, and more. | ✅ <br><br> Use templates to create and edit images, posters, banners, videos, and more. |
+| Apps | ✅ <br/><br/>Users can get and pin apps. | ✅ <br/><br/>Users can get and pin apps. |
+
+When users with a Microsoft 365 Copilot license open and sign in to the Copilot app, the app looks similar to the following image:
+
+:::image type="content" source="media/microsoft-365-copilot-app-overview/microsoft-365-copilot-license.png" alt-text="Screenshot that shows the Microsoft 365 Copilot app with a Microsoft 365 Copilot license." lightbox="media/microsoft-365-copilot-app-overview/microsoft-365-copilot-license.png":::
+
+When users with only a Microsoft 365 subscription (no Copilot license) open and sign in to the Copilot app, the app looks similar to the following image:
+
+:::image type="content" source="media/microsoft-365-copilot-app-overview/microsoft-365-no-copilot-license.png" alt-text="Screenshot that shows the Microsoft 365 Copilot app with only a Microsoft 365 subscription and not a Microsoft 365 Copilot license." lightbox="media/microsoft-365-copilot-app-overview/microsoft-365-no-copilot-license.png":::
+
+## Customizable app settings for IT admins
+
+The Microsoft 365 Copilot app has some settings and features that IT admins can configure. To learn more, see [Microsoft 365 Copilot app features that admins can control](microsoft-365-copilot-app-admin-settings.md).
+
+## Related articles
+
+- [Microsoft 365 Copilot overview](microsoft-365-copilot-overview.md)
+- [Microsoft 365 Copilot app features that admins can control](microsoft-365-copilot-app-admin-settings.md)
+- [End users can get started with the Microsoft 365 Copilot app](https://support.microsoft.com/topic/get-started-with-the-microsoft-365-copilot-app-092599f1-5917-4bd6-bd59-58af628bbc39)