Merge pull request #27455 from MicrosoftDocs/main

Publish main to live, 01/30/25, 3:30 PM PT

Author: Ruchika-mittal01

copilot/multiple-account-access.md

@@ -13,13 +13,15 @@ ms.collection:
 - m365copilot
 - magic-ai-copilot
 hideEdit: true
-ms.date: 01/16/2025
+ms.date: 01/30/2025
 ---
 
 # Multiple account access to Copilot for work and school documents
 
 > [!NOTE]
-> Multiple account access to Copilot is currently disabled for all work and school documents. Multiple account access to Copilot will be enabled in March 2025 at the earliest, but a policy setting to turn it off ahead of time is expected to be available by the end of January 2025.
+> - Multiple account access to Copilot is currently disabled for all work and school documents. 
+> - Multiple account access to Copilot will be enabled in March 2025 at the earliest.
+> - In the meantime, there's a policy setting to turn it off ahead of time. For more information, see [Manage multiple account access to Copilot using Cloud Policy](#manage-multiple-account-access-to-copilot-using-cloud-policy).
 
 ## What is multiple account access to Copilot?
 
@@ -33,16 +35,21 @@ Copilot data protection is always based on the identity used to access the file.
 
 The setting for [web grounding in Copilot](manage-public-web-access.md) is also based on the identity used to access the file. If you disable web grounding in Copilot for a user in your organization, that user isn't able to use web grounding even when using Copilot access from another account.
 
-Users using multiple account access to Copilot on work and school documents also have limited access to Copilot as shown in the following table:
+Users using multiple account access to Copilot on work and school documents also have limited access to Copilot as shown in the following table.
+
+> [!NOTE]
+> - The following table shows the Copilot capabilities available to your users when multiple account access is enabled.
+> - As noted at the top of this article, multiple account access is currently disabled for all organizations for all work and school documents.
+> - When multiple account access is disabled, if your user only has access to Copilot through an account outside of your organization, such as from a personal Microsoft 365 subscription, they can’t use Copilot on work or school documents.
 
 
-| Copilot capability                                                                          | Multiple account access to Copilot | Internal Microsoft 365 Copilot license |
+| Copilot capability                                                                          | When multiple account access to Copilot is enabled | When the user has been assigned an internal Microsoft 365 Copilot license |
 |---------------------------------------------------------------------------------------------|------------------------------------|----------------------------------------|
 | Access the organization’s Microsoft Graph                                                   |No |Yes|
 | Ask Copilot questions about the current open document and make Copilot assisted edits       |Yes|Yes|
 | Ask Copilot questions about other documents that aren't the currently opened document      |No|Yes|
 | Ask Copilot questions that can be answered through web searches ([if web search is enabled](manage-public-web-access.md))|Yes|Yes|
-| Generate drafts about work and school documents the user has access to                      |Yes|Yes|
+| Generate drafts by referencing specific documents the active user has access to                     |Yes|Yes|
 
 ## Manage multiple account access to Copilot using Cloud Policy
 
@@ -51,7 +58,8 @@ You can use the "Multiple account access to Copilot for work documents" policy s
 To configure this policy setting, you can use [Cloud Policy service for Microsoft 365](/microsoft-365-apps/admin-center/overview-cloud-policy).
 
 > [!NOTE]
-> This policy setting is expected to be available in Cloud Policy by the end of January 2025.
+> - The policy setting is available in Cloud Policy as of January 30, 2025.
+> - Currently the policy setting is only available in English. But we’re working on making the localized versions available as soon as we can.
 
 If you enable or don't configure this policy setting, your users can use Copilot on work and school documents with a Copilot license that is from outside your organization.
 

microsoft-365/admin/whats-new-in-preview.md

@@ -39,7 +39,7 @@ description: "The Microsoft 365 admin center - learn about the features that wer
 
 We're continuously adding new features to [the Microsoft 365 admin center](admin-overview/admin-center-overview.md), fixing issues we learn about, and making changes based on your feedback. Some features get rolled out at different speeds to our customers. If you aren't seeing a feature yet, [try adding yourself to targeted release](manage/release-options-in-office-365.md).
 
-And if you'd like to know what's new with other Microsoft cloud services:
+And if you'd like to know what's new with other Microsoft cloud services, check out the following:
 
 - [What's new in Microsoft Entra ID](/azure/active-directory/fundamentals/whats-new)
 - [What's new in the Exchange admin center](/Exchange/whats-new)
@@ -51,6 +51,20 @@ And if you'd like to know what's new with other Microsoft cloud services:
 - [Microsoft 365 updates](/OfficeUpdates/)
 - [How to check Windows release health](/windows/deployment/update/check-release-health)
 
+## January 2025
+
+### AI Administrator role in Microsoft 365 admin center
+
+The AI administrator role is designed to manage all settings related to Copilot within the Microsoft 365 admin center. You can manage Copilot settings by using the Copilot page in the admin center, which serves as the central hub for all Copilot controls. To learn more about the Copilot page, see [Manage Microsoft 365 Copilot settings in the Microsoft 365 admin center](/copilot/microsoft-365/microsoft-365-copilot-page).
+
+With the AI administrator role, you can:
+
+- **Manage AI-related services and extensibility** This includes managing all aspects of Microsoft 365 Copilot, AI-related enterprise services, and agents from the Integrated apps page in the Microsoft 365 admin center.
+- **Oversee app installations and configurations** Users with this role can install apps or install apps for users in the organization and read and configure Azure and Microsoft 365 service health dashboards.
+- **Access insights and support** View usage reports, adoption insights, organizational insights, and create and manage support tickets in Azure and the Microsoft 365 admin center.
+
+This new role is designed to empower your organization by providing specialized administrative capabilities for managing AI-related enterprise services, starting with Microsoft 365 Copilot, and slowly extending to other AI-driven functionalities. For more information about the AI administrator role and other roles in the admin center, see [About admin roles in the Microsoft 365 admin center](/admin/add-users/about-admin-roles).
+
 ## May 2023
 
 ### Sign up for Windows release health email notifications

microsoft-365/enterprise/subscriptions-licenses-accounts-and-tenants-for-microsoft-cloud-offerings.md

@@ -65,9 +65,9 @@ For Microsoft's SaaS cloud offerings, a license allows a specific user account t
 
 ![An example of multiple licenses within subscriptions for Microsoft's SaaS-based cloud offerings.](../media/Subscriptions/Subscriptions-Fig2.png)
 
->[!Note]
->A security best practice is to use separate user accounts that are assigned specific roles for administrative functions. These dedicated administrator accounts do not need to be assigned a license for the cloud services that they administer. For example, a SharePoint administrator account does not need to be assigned a Microsoft 365 license.
->
+> [!Note]
+> A security best practice is to use separate user accounts that are assigned specific roles for administrative functions. These dedicated administrator accounts do not need to be assigned a license for the cloud services that they administer. For example, a SharePoint administrator account does not need to be assigned a Microsoft 365 license.  This also applies to administrative accounts, one person, one license as outlined in the following Microsoft Entra Blog: 
+> [https://techcommunity.microsoft.com/blog/identity/microsoft-entra-id-governance-licensing-clarifications/4164499](https://techcommunity.microsoft.com/blog/identity/microsoft-entra-id-governance-licensing-clarifications/4164499)
 
 For Azure PaaS-based cloud services, software licenses are built into the service pricing.