Merge pull request #28548 from MicrosoftDocs/repo_sync_working_branch

Confirm merge from repo_sync_working_branch to main to sync with https://github.com/MicrosoftDocs/microsoft-365-docs (branch public)

Author: Ruchika-mittal01

microsoft-365/archive/archive-faq.md

@@ -60,17 +60,21 @@ No, if you purchase additional storage packs you won't get reimbursed for any un
 
 #### If I am under my tenant storage quota for Archive and Standard storage combined, will I be charged?
 
-In an EDU tenant, you won't be charged for archive storage as long as your combined storage (standard storage plus archive storage) does not exceed your pooled storage quota. For more information, see [Education offering for Microsoft 365 Archive](archive-education-offering.md).
+You won't be charged for archive storage as long as your combined storage (standard storage plus archive storage) doesn't exceed your standard storage quota. For more information, see [Pricing model for Microsoft 365 Archive](archive-pricing.md).
 
-In any other tenant you pay for archive storage according to the pricing model independent of your standard storage consumption. For more information, see [Pricing model for Microsoft 365 Archive](archive-pricing.md).
+In eligible EDU tenants, the pooled storage quota is applied. For more information, see [Education offering for Microsoft 365 Archive](archive-education-offering.md#pooled-storage-eligibility).
 
 #### Does archived content get returned in Copilot for Microsoft 365 queries?
 
 No, archived content isn't used by Copilot for Microsoft 365. 
 
 #### Can you delete an archived site, should you no longer need it?  
 
-Yes, you can directly delete an archived site without the need to reactivate. 
+You can directly delete an archived site without the need to reactivate, if it's a **group connected site**.
+- In SharePoint Admin Center: Delete the site, the associated M365 Group is automatically deleted as well.
+- Using PowerShell and Graph API: Delete the M365 Group, the associated sites is automatically deleted as well. Deleting only the site (but not the group) isn't possible.
+
+Deleting **sites that are not connected to a group** (e.g. STS#0) from archived state isn't possible. These sites require reactivation to be deleted.
 
 #### Can archived content in legal hold be deleted?
 

microsoft-365/archive/archive-manage.md

@@ -42,7 +42,17 @@ When a site is archived, compliance features such as eDiscovery and retention la
     ![Screenshot of the Archived sites page in the SharePoint admin center.](../media/m365-archive/archived-sites-page.png)
 
     > [!NOTE]
-    > To archive a hub site, you first need to unregister it as a hub site. Archiving Microsoft Teams-connected sites with private or shared channel sites isn't supported. Teams sites with standard channels are supported.
+    > To archive a hub site, you first need to unregister it as a hub site. Archiving Microsoft Teams-connected sites is only partially supported. For more information, see [Archive a site connected to Teams](archive-manage.md#archive-a-site-connected-to-teams).
+
+### Archive a site connected to Teams
+
+Sites associated with Teams with exclusively standard channels are supported for archiving.
+
+Sites associated with Teams that include private or shared channels are only partially supported:
+
+- SharePoint admin center: Archiving a site with channel sites is not possible. (Message: "The group connected site with channel sites associated can't be archived.")
+
+- PowerShell and Graph API: Archiving a site with channel sites is not blocked. Only the main site associated to the Team (and its standard channels) is archived. The private and shared channel sites remain active. Archiving the channel sites directly is not possible, as these sites use unsupported site templates.
 
 ## Manage archived sites
 
@@ -52,7 +62,7 @@ Admins can view details of the site, such as the URL, Archive Status, or Storage
 
 ## Reactivate a site
 
-If there's a need to access the site content again, the sites need to be reactivated. After a site is archived, it stays in the "Recently Archived" state for seven days. All reactivations from this state are free of cost and instantaneous. After seven days, the site enters the “Archived” state. Reactivations might take up to 24 hours, and have an associated reactivation cost. To learn more about the costs and how pricing works, see [Pricing model](archive-pricing.md).
+If there's a need to access the site content again, the sites need to be reactivated. The activation time depends on the archive state of the site ("Recently archived" or "Archived"). For more information, see the [Archive states in Microsoft 365 Archive](archive-states.md).
 
 After reactivation, the site moves back to the **Active sites** page. The site resumes its normal function, and the users have the same access rights to the site and its content as they did before the site was archived. After reactivation is complete, the storage consumed by the site will accrue to your storage quota consumption.
 
@@ -69,7 +79,11 @@ After reactivation, the site moves back to the **Active sites** page. The site r
 
 5. If you're trying to reactivate a site from "Archived" state, you see a confirmation pop-up that shows an estimated price for reactivation. Select **Confirm** to reactivate. The site enters the "Reactivating" state. It moves to active sites once reactivation is complete.
 
-    ![Screenshot of an example site that you are reactivating in the SharePoint admin center.](../media/m365-archive/reactivate-site-example.png)
+<!---
+    Update needed: Screenshot still mentions reactivation cost and does not match current message in SPO Admin Center 
+--->
+
+![Screenshot of an example site that you are reactivating in the SharePoint admin center.](../media/m365-archive/reactivate-site-example.png)
 
 When you reactivate a site, its permissions, lists, pages, files, folder-structure, site-level policies, and other metadata will revert to the prearchival state, except if files are deleted from archived sites. The only two exceptions are when files are deleted while the site is archived:
 
@@ -78,9 +92,13 @@ When you reactivate a site, its permissions, lists, pages, files, folder-structu
 
 Other than these two exceptions, you can expect the site to be unchanged.  
 
-## Change the archive status of site via PowerShell
+## Change the archive status of a site via PowerShell
+
+You can archive and reactivate sites by using the PowerShell cmdlet [**Set-SPOSiteArchiveState**](/powershell/module/sharepoint-online/set-spositearchivestate?view=sharepoint-ps&preserve-view=true).
+
+## Change the archive status of a site via Graph API
 
-You can also change the status of an archived site by using the PowerShell cmdlet [**Set-SPOSiteArchiveState**](/powershell/module/sharepoint-online/set-spositearchivestate?view=sharepoint-ps&preserve-view=true).
+You can archive a site by using the Graph API **beta** endpoint [**site: archive**](/graph/api/site-archive) or reactivate it by using the Graph API **beta** endpoint [**site: unarchive**](/graph/api/site-unarchive).
 
 ## Site templates supported
 
@@ -102,4 +120,4 @@ You can also change the status of an archived site by using the PowerShell cmdle
 
 
 > [!NOTE]
-> OneDrive accounts (site template 21) cannot be archived by admins.  Some accounts will be put into archive by the OneDrive service when they are unlicensed for 93 days or more.  When the service archives these accounts, admins can reactivate the accounts via PowerShell. [Learn more about unlicensed OneDrive accounts](/SharePoint/unlicensed-onedrive-accounts).
+> OneDrive accounts (site template 21) cannot be archived by admins.  Some accounts will be put into archive by the OneDrive service when they are unlicensed for 93 days or more.  When the service archives these accounts, admins can reactivate the accounts via PowerShell. [Learn more about unlicensed OneDrive accounts](/SharePoint/unlicensed-onedrive-accounts).

microsoft-365/archive/archive-pricing.md

@@ -20,24 +20,21 @@ description: Learn about the pricing model for storage consumption and site reac
 
 Microsoft 365 Archive charges you for storage.
 
-Storage consumption is charged at a per-GB monthly rate. This meter is charged only when archived storage plus active storage in SharePoint exceeds the included or licensed allocated SharePoint storage capacity limit of the tenant. In other words, there's no additional storage cost for archived sites if the tenant has not consumed its already licensed storage quota. For more information about storage capacity limits, see [SharePoint limits](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits).
+Storage consumption is charged at a per-GB monthly rate. This meter is charged only when archived storage plus active storage in SharePoint exceeds the included or licensed allocated SharePoint storage capacity limit of the tenant. In other words, there's no additional storage cost for archived sites if the tenant hasn't consumed its already licensed storage quota. For more information about storage capacity limits, see [SharePoint limits](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits).
 
 > [!NOTE]
 > The reactivation fee for archived sites or content in SharePoint was eliminated on March 31, 2025. After that date, reactivating archived sites became free of charge, but re-archiving any newly reactivated content is restricted for a four-month period. This change doesn't apply to OneDrive accounts. For more information, see the [Microsoft 365 Archive blog](https://techcommunity.microsoft.com/blog/microsoft_365_archive_blog/microsoft-365-archive-eliminates-reactivation-fees-by-march-31-2025/4383215).
 
 Monthly archive usage is calculated as the sum of the usage of all currently archived sites. Each site’s usage is equal to the site storage usage of that site, which can be seen on the site itself or from the Active sites page in the SharePoint admin center. The size of an archived site, and therefore the storage for which it’s billed, changes only if the content in the site changes. For example, content naturally expiring in the recycle bin or a retention policy deleting content within the site directly from archive to the recycle bin.
 
-To see the pricing for Microsoft 365 Archive, see [Pay-as-you-go services and pricing for Microsoft Syntex](/microsoft-365/syntex/syntex-pay-as-you-go-services).
-
-> [!NOTE]
-> Unlicensed archived OneDrive sites cannot use additional SharePoint storage to bypass archive costs. For more information, see [Manage unlicensed OneDrive user accounts](/SharePoint/unlicensed-onedrive-accounts#frequently-asked-questions).
+To see the pricing for Microsoft 365 Archive, see [Pay-as-you-go services and pricing for Microsoft Syntex](/microsoft-365/syntex/syntex-pay-as-you-go-services#storage-services).
 
 ## Pricing calculator
 
 The Microsoft 365 Archive pricing calculator is a tool that helps you estimate the costs that you incur to archive your Microsoft 365 data.
 
 > [!NOTE]
-> The tool is not intended to provide an exact prediction of your archive costs, but rather to give you an estimate based estimated usage data provided by you.
+> The tool isn't intended to provide an exact prediction of your archive costs, but rather to give you an estimate based estimated usage data provided by you.
 
 ### Pricing calculator overview
 
@@ -88,3 +85,11 @@ Your charges for Microsoft 365 Archive depend on your tenant’s standard storag
 
 ![Diagram showing comparisons for five archive billing scenarios.](../media/m365-archive/archive-billing-scenarios-diagram2.png)
 
+## Pricing for unlicensed OneDrives
+
+ Archive storage for unlicensed OneDrives is billed per GB of archived data per month. Reactivation of archived OneDrives is billed per GB of reactivated data per reactivation. For more information, see [Pay-as-you-go services and pricing for Microsoft Syntex](/microsoft-365/syntex/syntex-pay-as-you-go-services#storage-services).
+
+ > [!NOTE]
+> Unlicensed archived OneDrive sites can't use additional SharePoint storage to bypass archive costs. For more information, see [Manage unlicensed OneDrive user accounts](/SharePoint/unlicensed-onedrive-accounts#frequently-asked-questions).
+
+ For EDU tenants, pooled storage is applied. For more information, see [Education offering for Microsoft 365 Archive](./archive-education-offering.md).

microsoft-365/syntex/ocr-overview.md

@@ -35,8 +35,8 @@ For example, you enable the OCR service and then add image files to your documen
 
 |Endpoint  |Supported file types  |
 |---------|---------|
-|SharePoint and OneDrive     |` .docx, .pptx, .xlsx, .bmp, .png, .jpeg, .jpg, .jfif, .arw, .cr2, .crw, .erf, .gif, .mef, .mrw, .nef, .nrw, .orf, .pef, .raw, .rw2, .rw1, .sr2, .tif, .tiff, .heic, .heif, .ari, .bay, .cap, .cr3, .dcs, .dcr, .drf, .eip, .fff, .iiq, .k25, .kdc, .mef, .mos, .ptx, .pxn, .raf, .rwl, .sr2, .srf, .srw, .x3f, .dng, .tiff, and .pdf`  |
-|Teams, Exchange, and Windows devices     |`.bmp, .png, .jpeg, .jpg, .tiff, and .pdf`   |
+|SharePoint and OneDrive     |`.bmp, .png, .jpeg, .jpg, .jfif, .arw, .cr2, .crw, .erf, .gif, .mef, .mrw, .nef, .nrw, .orf, .pef, .raw, .rw2, .rw1, .sr2, .tif, .tiff, .heic, .heif, .ari, .bay, .cap, .cr3, .dcs, .dcr, .drf, .eip, .fff, .iiq, .k25, .kdc, .mef, .mos, .ptx, .pxn, .raf, .rwl, .sr2, .srf, .srw, .x3f, .dng, .tiff, and .pdf (scanned and hybrid)`  Embedded images in ` docx, pptx, xlsx ` are extracted and scanned |
+|Teams, Exchange, and Windows devices     |`.bmp, .png, .jpeg, .jpg, .tiff, and .pdf (scanned and hybrid)`  Embedded images in ` docx, pptx, xlsx, RAR, TAR,ZIP and 7z` are extracted and scanned|
 
 In addition to image-based PDF, SharePoint OCR supports hybrid PDF (text plus image PDF). Newly uploaded hybrid PDFs will be processed by the OCR service.
 
@@ -71,5 +71,3 @@ The OCR service supports multiple solutions, as shown in the following table. Fo
 
 - Images uploaded after OCR has been enabled are the only images that are scanned.
 
-- Images that are embedded in Office documents aren't supported.
-