Merge pull request #31164 from trent-green/docs-editor/archive-faq-1774049619

Update archive-faq.md

Author: Ruchika-mittal01

microsoft-365/archive/archive-faq.md

@@ -20,7 +20,7 @@ description: Read frequently asked questions about Microsoft 365 Archive.
 
 #### Why can't I see the 'archive' button for file-level archive?
 
-The file-level archive preview allows end users to manually archive files. Starting at the beginning of April 2026, the following prerequisites must be met for the Archive action to be visible:
+The file-level archive preview allows end users to manually archive files. Starting in April 2026, the following prerequisites must be met for the Archive action to be visible:
 
 1. **Billing enabled and Microsoft 365 Archive enabled**.  Pay-as-you-go billing must be configured, and Microsoft 365 Archive must be turned on in the tenant. These settings are required before file-level archive is available. For setup details, see [Admin setup](archive-setup.md).
 
@@ -33,17 +33,29 @@ The file-level archive preview allows end users to manually archive files. Start
 
 File-level archive is currently available only on SharePoint sites. Other limitations, such as certain file types, can prevent users from archiving files.  See the full list in the Limitations section of [Overview](archive-overview.md#limitations).
 
-#### How does file-level archive (preview) impact my site-level storage?
+#### How does file-level archive (preview) affect my site-level storage?
 
 File-level archive doesn’t change site storage usage or quota behavior. Archived files are accounted for in site storage the same way as active files. Archiving a file doesn’t reduce reported storage usage, change storage calculations, or affect quota enforcement. Because archived files continue to consume site storage, file-level archive can’t be used to reduce storage usage or store data beyond a site’s allocated quota.
 
+#### How does file-level archive (preview) affect my tenant-level storage?
+
+File‑level archive and site‑level archive affect tenant‑level storage in the same way. Archived files and sites still count toward your total tenant storage. However, the archived data is counted as **archived storage** instead of active SharePoint storage. Archiving data doesn’t remove it from your tenant’s total storage usage. Instead, the data is reclassified from active storage to archived storage.
+
+After files are archived:
+
+- Active storage usage decreases.
+
+- Archived storage usage increases by the same amount.
+> [!NOTE]
+> When M365 Archive is enabled, you're considered over your allotted quota only if your active storage usage exceeds your tenant quota limit.  If M365 Archive isn't enabled, then all content archived or active will count as active.
+
 #### What is the difference between Microsoft 365 Archive and SharePoint Advanced Management?
 
 - Microsoft 365 Archive gives the ability to archive a site in SharePoint.
 
 - Storage for archived sites is metered and charged at a $0.05/GB/month rate vs. the normal standard storage rate of $0.20/GB/month. For more information, see [Pricing model for Microsoft 365 Archive](archive-pricing.md).
 
-- The site lifecycle management feature in SharePoint Advanced Management is a separate licensed offering that helps automate and orchestrate the movement of sites into the archive tier via admin-defined policies to remove manual operations. In other words, the site lifecycle management in SharePoint Advanced Management operates with Microsoft 365 Archive.
+- The site lifecycle management feature in SharePoint Advanced Management is a separate licensed offering.  It helps automate and orchestrate the movement of sites into the archive tier via admin-defined policies, reducing manual operations. In other words, the site lifecycle management in SharePoint Advanced Management operates with Microsoft 365 Archive.
 
 #### How does Azure Blob compare to Microsoft 365 Archive?
 
@@ -93,7 +105,7 @@ You can directly delete an archived site without the need to reactivate.
 
 - In SharePoint admin center: Delete the site, and any associated Microsoft 365 Group is automatically deleted as well.
 
-- Using PowerShell and Graph API: If the site is connected to a Microsoft 365 Group then you should delete the Microsoft 365 Group, and the associated sites are automatically deleted as well. Deleting only the site (but not the group) isn't possible. If the site is not connected to a Microsoft 365 Group, then you can delete the site directly. 
+- Using PowerShell and Graph API: If the site is connected to a Microsoft 365 Group, then you should delete the Microsoft 365 Group, and the associated sites are automatically deleted as well. Deleting only the site (but not the group) isn't possible. If the site isn't connected to a Microsoft 365 Group, then you can delete the site directly. 
 
 #### Can archived content in legal hold be deleted?