Merge branch 'main' into agreements-field-detection-working

Author: chuckedmonson

.acrolinx-config.edn

@@ -51,10 +51,10 @@ Select the total score link to review all feedback on clarity, consistency, tone
  "
 **More information about Acrolinx**
  
-- [Install Acrolinx locally for VSCode for Magic](https://review.docs.microsoft.com/office-authoring-guide/acrolinx-vscode?branch=main)
+- [Install Acrolinx locally for VSCode for Magic](https://review.learn.microsoft.com/en-us/office-authoring-guide/acrolinx-vscode?branch=main)
 - [False positives or issues](https://aka.ms/acrolinxbug)
 - [Request a new Acrolinx term](https://microsoft.sharepoint.com/teams/M365Dev2/SitePages/M365-terminology.aspx)
-- [Troubleshooting issues with Acrolinx](https://review.docs.microsoft.com/help/contribute/acrolinx-error-messages)
+- [Troubleshooting issues with Acrolinx](https://review.learn.microsoft.com/en-us/help/platform/acrolinx-troubleshoot?branch=main)
 
 "
 }

copilot/microsoft-365-copilot-architecture-data-protection-auditing.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: mandia
 author: MandiOhlinger
 manager: laurawi
-ms.date: 05/12/2025
+ms.date: 05/27/2025
 audience: Admin
 ms.reviewer: mandia, bcarter, ruihu, cabailey
 ms.topic: overview
@@ -65,7 +65,10 @@ Let's take a look:
 
 - Protection extends to data stored outside of your Microsoft 365 tenant when the file is opened in an Office app.
 
-  For example, there's a file with a sensitivity label saved outside of your Microsoft 365 tenant, like on a user's personal device, a network share, or in cloud storage. When this file is opened in an Office app, the protection settings go with the file.
+  For example, there's a file using a sensitivity label you and your admin team created. An end user saves this file outside of your Microsoft 365 tenant, like on their personal device, a network share, or in cloud storage. When this file is opened in an Office app, the protection settings go with the file.
+
+  > [!NOTE]
+  > User-defined sensitivity label permissions can block Copilot from extracting and interacting with the file content. For example, Copilot agents can't read files that have user-defined sensitivity label permissions.
 
 To learn more, see:
 

microsoft-365/admin/activity-reports/microsoft-teams-apps-usage.md

@@ -62,7 +62,7 @@ The Teams app usage report is available in the Microsoft 365 admin center and th
 
 - The start date for all installs metrics is October 2021. Only apps installed after that date are counted.
 
-- App IDs in this report are the External (manifest) App IDs. For more information on how to tie this ID to an app in the Manage Apps experience in Teams Admin Center, see [Manage app setup policies in Microsoft Teams](/microsoftteams/teams-app-setup-policies#install-apps).
+- App IDs in this report are the External (manifest) App IDs. For more information on how to tie this ID to an app in the Manage Apps experience in Teams admin center, see [Manage app setup policies in Microsoft Teams](/microsoftteams/teams-app-setup-policies#install-apps).
 
 - You can export the report data into an Excel .csv file by selecting the Export link. This exports data for all users/apps and enables you to do simple sorting and filtering for further analysis.
 
@@ -170,13 +170,37 @@ This table shows you per-user view with the following metrics for each app. A su
 |Used on Web|This value indicates whether that user used any app on Web.|Yes|
 |Used on Mac|This value indicates whether that user used any app on Mac.|No|
 
-## Managing apps in the Teams Admin Center
+## Managing apps in the Teams admin center
 
 For more information about how to manage your Teams apps, refer to [About apps in Microsoft Teams](/microsoftteams/deploy-apps-microsoft-teams-landing-page).
 
-To link an app in this report to the Manage Apps experience in Teams Admin Center, you can use the following items:
+To link an app in this report to the Manage Apps experience in Teams admin center, you can use the following items:
 
 - App Name
 - External App ID
 
 External App IDs are equivalent to the ID in the Manage apps page for Store apps. For custom apps, to view External App ID in the Manage Apps page, follow the instructions on [Manage apps setup policies in Microsoft Teams](/microsoftteams/teams-app-setup-policies) to add the column in the column settings. You can also view it on the app details page for a custom app.
+
+## FAQ
+
+### I’ve blocked the Teams app in the Teams admin center. Why does it still show usage in the apps usage report in Teams admin center?  
+
+Even if an app is blocked in the Teams admin center, usage signals might still appear in the [Teams app usage report](/microsoftteams/teams-analytics-and-reports/app-usage-report) or in the [Microsoft 365 Teams app usage report](microsoft-teams-apps-usage.md). This can happen due to passive user interactions, such as viewing a card posted by the app in a chat or channel. These interactions can generate telemetry without the user actively launching or interacting with the app.
+
+### If I’ve blocked a Teams app in the Teams admin center, is it still being used?
+
+No. Blocking the app in the Teams admin center prevents users from launching or executing it. The app is not running, and users cannot interact with it directly. However, the usage report includes a broader range of signals beyond just app launches.
+
+### Is the app usage report inaccurate?
+
+The report is accurate, but it is intentionally inclusive. It reflects a wider set of usage types, including passive views of app content. This provides visibility into all the ways users may be exposed to app functionality, even if the app is blocked from active use.
+
+### Does blocking an app in Teams admin center stop all usage across Microsoft 365?
+
+No. Blocking an app in the Teams admin center prevents users from installing or launching it in Teams. It does not block passive exposure or usage in other Microsoft 365 surfaces like Outlook or the Microsoft 365 app.
+
+The app must be blocked in the Teams admin center and the Microsoft 365 admin center. If your organization uses [Unified app management](/microsoftteams/manage-apps-across-m365#what-is-unified-app-management), settings made in one admin center will sync with the other. This synchronization does not prevent passive usage.
+
+### Will the report differentiate between "passive" usage vs “actual” usage in the report, so I can be certain there is no app usage occurring?
+
+Currently, there are no plans to separate passive usage from active usage in the report.

microsoft-365/admin/create-groups/explain-groups-knowledge-worker.md

@@ -1,6 +1,6 @@
 ---
 title: "Explaining Microsoft 365 Groups to your users"
-ms.reviewer: bhatre
+ms.reviewer: batre
 ms.date: 05/21/2025
 f1.keywords: NOCSH
 author: DaniEASmith

microsoft-365/admin/create-groups/manage-groups.md

@@ -1,7 +1,7 @@
 ---
 title: "Manage a group in the admin center"
-ms.reviewer: rahulnayak
-ms.date: 06/17/2024
+ms.reviewer: batre
+ms.date: 05/23/2025
 f1.keywords: NOCSH
 author: DaniEASmith
 ms.author: danismith
@@ -42,6 +42,22 @@ Go to the Microsoft 365 admin center at <a href="https://go.microsoft.com/fwlink
 
 3. Update the name and description, and then select **Save**.
 
+## Change the email address or email domain of the group
+
+You can change the email address of a Microsoft 365 group or Microsoft Teams by using the Microsoft 365 admin center. Just select the group and select @edit email address.
+
+You can also use the following EXO PowerShell command to change the primary SMTP address of a Microsoft 365 group/Teams:
+
+```powershell
+Set-UnifiedGroup <Group Name> -PrimarySmtpAddress <new SMTP Address>
+```
+
+Example:
+
+```powershell
+Set-UnifiedGroup Marketing -PrimarySmtpAddress [email protected]
+```
+
 ## Manage group owners and members
 
 1. In the admin center, expand **Teams & groups**, and then click <a href="https://go.microsoft.com/fwlink/p/?linkid=2052855" target="_blank">**Active teams & groups**</a>.
@@ -88,20 +104,25 @@ This option is great if you want to have a company email address such as info@co
 ## Permanently delete a Microsoft 365 group
 
 Sometimes you may want to permanently purge a group without waiting for the 30 day soft-deletion period to expire. To do that, start PowerShell and run this command to get the object ID of the group:
- 
- ```powershell
-Get-MgDirectoryDeletedItem
+
+First, install Microsoft Graph PowerShell.
+
+Then run the following command:
+
+```powershell
+Connect-MgGraph -Scopes "Group.ReadWrite.All"
 ```
 
-Take note of the object ID of the group, or groups, that you want to permanently delete.
-  
-> [!CAUTION]
-> Purging the group removes the group and its data forever. 
-  
-To purge the group run this command in PowerShell:
+Then use this command to list deleted groups:
+
+```powershell
+Get-MgDirectoryDeletedGroup
+```
+
+Note down the ID of group you are looking to permenantly delete and then run the following command:
 
 ```powershell
-Remove-MgDirectoryObject -DirectoryObjectId <objectId>
+Remove-MgDirectoryDeletedItem -DirectoryObjectId <ID of the group to be permenantly deleted>
 ```
 
 To confirm that the group has been successfully purged, run the  *Get-MgDirectoryDeletedItem*  cmdlet again to confirm that the group no longer appears on the list of soft-deleted groups. In some cases it may take as long as 24 hours for the group and all of its data to be permanently deleted. 

microsoft-365/archive/archive-compliance.md

@@ -44,3 +44,5 @@ Microsoft 365 Archive also affects various compliance offerings, ensuring that y
 - **Bring your own key (BYOK)** – All archived content will comply with the BYOK promises, for any tenant who already uses the BYOK feature or enables it after archiving sites.
 
 - **Permissions and access policies** – These settings and policies are retained on the site throughout the archive and reactivation lifecycle. Archiving the site and then reactivating it doesn't change the application of permissions or related access policies.
+
+- **Audit** – Archiving, reactivation, and deletion of archived sites are recorded in the audit log. For more information, see [Audit log activities](/purview/audit-log-activities).

microsoft-365/archive/archive-overview.md

@@ -49,7 +49,11 @@ Administrators should notify the site owners and end users before a site is arch
 
 ## Limitations
 
-Publishing sites and a handful of legacy site template types are not available to archive with Microsoft 365 Archive. Teams channel sites are available for Archive only via PowerShell. 
+- Publishing sites, channel sites, and a handful of legacy site template types are not available to archive with Microsoft 365 Archive. 
+- While sites associated with Teams with exclusively standard channels are supported for archiving, sites associated with Teams that include private or shared channels are only partially supported:
+    - SharePoint admin center: Archiving a site with channel sites is not possible. (Message: "The group connected site with channel sites associated can't be archived.")
+    - PowerShell and Graph API: Archiving a site with channel sites is not blocked.
+    Only the main site associated to the Team (and its standard channels) is archived. The private and shared channel sites remain active. Archiving the channel sites directly is not possible, as these sites use unsupported site templates.
 
 ## Related articles
 
@@ -77,4 +81,4 @@ Publishing sites and a handful of legacy site template types are not available t
 - Archiving a site that is currently enrolled in Microsoft 365 Backup will be blocked.
 
 - If you archive a site that has a library syncing to a device, that device's sync client will display errors after the site is archived. We recommend that you remove syncing libraries before archiving a site.
---->
+--->

microsoft-365/archive/archive-pricing.md

@@ -20,7 +20,7 @@ description: Learn about the pricing model for storage consumption and site reac
 
 Microsoft 365 Archive charges you for storage.
 
-- **Storage consumption** that is charged at a per-GB monthly rate. This meter is charged only when archived storage plus active storage in SharePoint exceeds the included or licensed allocated SharePoint storage capacity limit of the tenant. In other words, there's no additional storage cost for archived sites if the tenant has not consumed its already licensed storage quota. For more information about storage capacity limits, see [SharePoint limits](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits).
+Storage consumption is charged at a per-GB monthly rate. This meter is charged only when archived storage plus active storage in SharePoint exceeds the included or licensed allocated SharePoint storage capacity limit of the tenant. In other words, there's no additional storage cost for archived sites if the tenant has not consumed its already licensed storage quota. For more information about storage capacity limits, see [SharePoint limits](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits).
 
 > [!NOTE]
 > The reactivation fee for archived sites or content in SharePoint was eliminated on March 31, 2025. After that date, reactivating archived sites became free of charge, but re-archiving any newly reactivated content is restricted for a four-month period. This change doesn't apply to OneDrive accounts. For more information, see the [Microsoft 365 Archive blog](https://techcommunity.microsoft.com/blog/microsoft_365_archive_blog/microsoft-365-archive-eliminates-reactivation-fees-by-march-31-2025/4383215).
@@ -55,6 +55,11 @@ The Microsoft 365 Archive pricing calculator, when calculating the potential cos
 
 To use the Microsoft 365 Archive pricing calculator, you need to perform the following steps. Information about how to collect data from each of these steps is detailed later in this article.
 
+<!---
+Update needed:
+ The pricing calculator still includes reactivation fees.
+--->
+
 1. Download the latest version of the [Microsoft 365 Archive pricing calculator tool](https://aka.ms/Microsoft365ArchiveCostCalculator).
 
 2. Launch the tool and provide inputs in the cells indicated in the 'Input' column.

microsoft-365/archive/archive-states.md

@@ -22,6 +22,6 @@ The following table describes the archive states and allowed operations.
 
 |Archive state  |Description  |Allowed operations  |
 |---------|---------|---------|
-|Recently archived    |This state is the first stage after a site is archived and is valid for seven days. A site in this stage can be reactivated without any cost and will be reactivated instantaneously.         |Reactivate, Delete         |
-|Archived    |The site enters this state after seven days after being archived. In this stage, reactivations will be charged, and might take a few hours.         |Reactivate, Delete         |
+|Recently archived    |This state is the first stage after a site is archived and is valid for seven days. In this stage, reactivations are instantaneous.         |Reactivate, Delete         |
+|Archived    |The site enters this state after seven days after being archived. In this stage, reactivations can take up to 24 hours.         |Reactivate, Delete         |
 |Reactivating     |If a site is reactivated from “Archived” state, it will be in this stage until reactivation is complete. After this, the site will be active, and will be available in Active sites page.         |None         |

microsoft-365/commerce/close-your-account.md

@@ -75,13 +75,16 @@ If you have an MCA billing account, you can’t delete a disabled subscription.
 If you have an MOSA billing account type, use the following steps to delete your disabled subscriptions.
 
 1. Go to the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>.
-    - If you’re using the **Simplified view**, select **Billing**.
-    - If you’re using the **Dashboard view**, go to the **Billing** > <a href="https://go.microsoft.com/fwlink/p/?linkid=842054" target="_blank">Your products</a> page.
-2. Select the disabled subscription that you want to delete.
-3. On the subscription details page, in the **Subscription and payment settings** section, select **Delete subscription**.
-4. In the **Delete subscription** pane, select **Delete subscription**.
-5. In the **Delete subscription** dialog box, select **Yes**.
-6. For each disabled subscription, repeat steps 1 through 5 until all subscriptions are deleted.
+   - If you’re using the **Simplified view**, select **Billing**.
+   - If you’re using the **Dashboard view**, go to the **Billing** > <a href="https://go.microsoft.com/fwlink/p/?linkid=842054" target="_blank">Your products</a> page.
+1. Select the disabled subscription that you want to delete.
+1. On the subscription details page, in the **Subscription and payment settings** section, select **Delete subscription**.
+1. In the **Delete subscription** pane, select **Delete subscription**.
+1. In the **Delete subscription** dialog box, select **Yes**.
+1. For each disabled subscription, repeat steps 1 through 5 until all subscriptions are deleted.
+
+> [!IMPORTANT]
+> If you have an MCA billing account type, you automatically receive a product called Microsoft Entra ID Free. Because this product helps manage your billing account, you can't cancel it. To learn more, see [Microsoft Entra ID Free](/azure/cost-management-billing/manage/microsoft-entra-id-free).
 
 > [!NOTE]
 > If you're unable to immediately delete a disabled subscription, [contact support](../admin/get-help-support.md).