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N/A<sup>1</sup>: The report is in plan to be released in the future. The <ahref="https://www.microsoft.com/en-us/microsoft-365/roadmap?filters="target="_blank">Microsoft 365 Roadmap</a> will be updated before the release.
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N/A<sup>1</sup>: The report is planned to be released in the future. The <ahref="https://www.microsoft.com/en-us/microsoft-365/roadmap?filters="target="_blank">Microsoft 365 Roadmap</a> will be updated before the release.
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N/A<sup>2</sup>: The service is not available in the environment, so there's no plan to release the report.
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Use the service reports to research how much a specific user is using the service. For example, to find out how much mailbox storage a specific user has consumed, open the Mailbox usage report, and sort the users by name. If you have thousands of users, export the report to Excel so you filter through the list quickly.
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You can't generate a report where you enter a user's account and then get a list of which services they are using and how much.
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You can't generate a report where you enter a user's account and then get a list of which services they're using and how much.
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There are circumstances where new users show up as **unknown**. This is usually due to occasional delays in creating user profiles.
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If you want to unhide user-level information when you're generating your reports, a **global administrator** can quickly make that change in the admin center.
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Reports provide information about your organization's usage data. By default, reports display information with identifiable names for users, groups, and sites. Starting September 1, 2021, we are hiding user information by default for all reports as part of our ongoing commitment to help companies support their local privacy laws.
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Reports provide information about your organization's usage data. By default, reports display information with identifiable names for users, groups, and sites. Starting September 1, 2021, we're hiding user information by default for all reports as part of our ongoing commitment to help companies support their local privacy laws.
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Global administrators can revert this change for their tenant and show identifiable user information if their organization's privacy practices allow it. It can be achieved in the Microsoft 365 admin center by following these steps:
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The report will only contain a Privacy Setting property. For more information on Graph API, see [Use the Microsoft Graph API](/graph/use-the-api). Global admins can use the Software Development Kit (SDK) or directly call the API using any program language with network ability. We recommend using [Graph Explorer](/graph/graph-explorer/graph-explorer-overview).
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It'll take a few minutes for these changes to take effect on the reports in the reports dashboard. This setting also applies to the Microsoft 365 usage reports in [Microsoft Graph](/graph/api/resources/report) and [Power BI](/microsoft-365/admin/usage-analytics/usage-analytics) and [the usage reports in Microsoft Teams Admin center](/microsoftteams/teams-analytics-and-reports/teams-reporting-reference). Showing identifiable user information is a logged event in the Microsoft Purview compliance portal audit log.
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It will take a few minutes for these changes to take effect on the reports in the reports dashboard. This setting also applies to the Microsoft 365 usage reports in [Microsoft Graph](/graph/api/resources/report) and [Power BI](/microsoft-365/admin/usage-analytics/usage-analytics) and [the usage reports in Microsoft Teams Admin center](/microsoftteams/teams-analytics-and-reports/teams-reporting-reference). Showing identifiable user information is a logged event in the Microsoft Purview compliance portal audit log.
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## What happens to usage data when a user account is deleted?
Copy file name to clipboardExpand all lines: microsoft-365/admin/activity-reports/mailbox-usage.md
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The **Mailbox usage** report can be viewed for trends over the last 7 days, 30 days, 90 days, or 180 days. However, if you select a particular day in the report, the table will show data for up to 28 days from the current date (not the date the report was generated). The data in each report usually covers up to the last 24 to 48 hours.
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The **Mailbox usage** report does not include **Recoverable Items** as they are included in the **Recoverable Items mailbox quota**.
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### The Mailbox chart
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The **Mailbox** chart shows you the total number of user or shared mailboxes in your organization, and the total number of user mailboxes that are active on any given day of the reporting period. A user mailbox is considered active if it had an email send, read, create appointment, send meeting, accept meeting, decline meeting and cancel meeting activity.
title: "Microsoft 365 admin center Viva Goals activity reports"
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ms.author: rasanders
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author: rasanders
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manager: liz.pierce
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ms.date: 06/09/2023
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audience: Admin
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ms.topic: article
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ms.service: microsoft-365-business
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ms.localizationpriority: medium
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ms.collection:
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- Tier2
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- scotvorg
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- M365-subscription-management
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- Adm_O365
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- Adm_NonTOC
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ms.custom: AdminSurgePortfolio
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search.appverid:
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- BCS160
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- MET150
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- MOE150
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- GEA150
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description: "Learn how to get a Microsoft 365 Apps for usage report to learn more about user adoption of Viva Goals."
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---
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# Microsoft 365 Reports in the admin center - Viva Goals activity
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The Microsoft 365 Reports dashboard shows you the activity overview across the products in your organization. It enables you to drill to individual product level reports to give you more granular insight about the activities within each product. Check out the [Reports overview topic](activity-reports.md).
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In the Viva Goals report, you can understand the activity of every Viva Goals user in your organization. It also helps you to understand the level of collaboration going on by looking at the active usage and number of OKRs created.
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## How do I get to the Viva Goals activity report?
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1. In the admin center, go to the **Reports**, and then select **Usage**.
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2. Find **Viva Goals page**.
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## Interpret the Viva Goals report
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You can use this report to see the activity and usage of Viva Goals in your organization. You see the following summary charts in this report:
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:::image type="content" source="../../media/viva-goals-cfr/cfr-1.jpg" alt-text="Screenshot of the activity report." lightbox="../../media/viva-goals-cfr/cfr-1.jpg":::
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**Active users** shows you the number of daily active users on each day over time. This includes Viva Goals on the web and Teams app usage.
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**Active self-service users** shows you the number of daily active users with self-service license each day over time.
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**Active users by client type** shows you the number of daily active users on each day over time, displayed by client type (Viva Goals for the Web, Viva Goals on Teams, Viva Goals on Azure DevOps, and more.)
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**User actions by activities** shows you the daily number of actions created or edited over time by Viva Goals users. This includes Viva Goals on all client types.
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**Active Viva Goals organizations** shows you the daily active organizations each day over time. This includes all the activities in a Viva Goals organization.
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The report also has a table that shows activity for each Viva Goals user in your organization.
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Select Choose Columns to add or remove columns from the table.
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:::image type="content" source="../../media/viva-goals-cfr/cfr-2.jpg" alt-text="Screenshot of choosing and removing contents from the report." lightbox="../../media/viva-goals-cfr/cfr-2.jpg":::
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You can also export the report data into an Excel .csv file by selecting the Export link. This exports the Viva Goals usage data of all users and enables you to do simple sorting and filtering for further analysis.
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The Viva Goals report can be viewed for trends over the last 7 days, 30 days, 90 days, or 180 days. If you select a particular day in the report, the per user data table will be updated accordingly to display users' usage on that day. However, this feature only works for the most recent 28 days.
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## User activity table
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|Item |Description |
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|---------|---------|
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|User name |The user's principal name. |
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|Display name |The full name of the user. |
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|Last activity date |The latest date the user in that row had activity in Viva Goals, including any of the activities. |
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|Is self-serve trial |Indicates whether the user has a self-serve trial license |
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|Microsoft Teams |Indicates whether the user uses the Viva Goals app on Microsoft Teams |
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|Slack |Indicates whether the user uses the Viva Goals integration on Slack |
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|Azure DevOps |Indicates whether the user uses the Viva Goals integration on Azure DevOps |
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|Web |Indicates whether the user uses Viva Goals on web |
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|Check-ins |Number of check-ins done by the user on Viva Goals within the time range selected |
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|OKRs created |Number of OKRs created by the user on Viva Goals within the time range selected |
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|Projects created |Number of Projects created by the user on Viva Goals within the time range selected |
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|OKR engagement |Number of reactions on the OKRs by the user on Viva Goals within the time range selected |
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|Dashboards created |Number of Dashboards created by the user on Viva Goals within the time range selected |
Copy file name to clipboardExpand all lines: microsoft-365/admin/add-users/about-admin-roles.md
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ms.author: kwekua
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author: kwekuako
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manager: scotv
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ms.date: 02/18/2020
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ms.date: 05/31/2023
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audience: Admin
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ms.topic: overview
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ms.service: microsoft-365-business
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| Assign the *least permissive* role | Assigning the *least permissive* role means giving admins only the access they need to get the job done. For example, if you want someone to reset employee passwords you shouldn't assign the unlimited global admin role, you should assign a limited admin role, like Password admin or Helpdesk admin. |
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| Require multi-factor authentication for admins | It's actually a good idea to require MFA for all of your users, but admins should definitely be required to use MFA to sign in. MFA makes users use a second method of identification to verify their identity. Admins can have access to much of customer and employee data. If you require MFA, even if the admin's password gets compromised, the password is useless without the second method of identification. <br><br>When you turn on MFA, the next time the user signs in, they'll need to provide an alternate email address and phone number for account recovery. <br> [Set up multi-factor authentication](../security-and-compliance/set-up-multi-factor-authentication.md)|
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If you get a message in the admin center that you don't have permissions to edit a setting or page, it's because you're assigned a role that doesn't have that permission.
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If you get a message in the admin center that you don't have permissions to edit a setting or page, it's because you're assigned a role that doesn't have that permission. Talk to another admin to assign you the correct permissions or see [Assign admin roles](assign-admin-roles.md) to assign yourself the correct role.
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