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Copy file name to clipboardExpand all lines: microsoft-365/loop/cpcn-loop-spe-management.md
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---
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ms.date: 06/10/2025
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title: "Managing SharePoint Embedded containers for Copilot Notebooks, Copilot Pages, or Loop workspaces"
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title: "Manage SharePoint Embedded containers for Copilot Notebooks, Copilot Pages, or Loop workspaces"
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ms.reviewer: dancost, tonchan
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ms.author: jenz
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author: jenzamora
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description: "Learn about managing SharePoint Embedded containers for Copilot Notebooks, Copilot Pages, or Loop workspaces."
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---
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# Managing SharePoint Embedded containers for Copilot Notebooks, Copilot Pages, or Loop workspaces
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# Manage SharePoint Embedded containers for Copilot Notebooks, Copilot Pages, or Loop workspaces
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IT admins can manage SharePoint Embedded containers like they manage SharePoint sites using either [SharePoint Admin Center](/sharepoint/dev/embedded/concepts/admin-exp/consuming-tenant-admin/ctaux) or [PowerShell](/sharepoint/dev/embedded/concepts/admin-exp/consuming-tenant-admin/ctapowershell), with the appropriate [SharePoint Embedded administrator role](/sharepoint/dev/embedded/concepts/admin-exp/adminrole). Storage and quota are combined with SharePoint in your tenant. You'll need the Loop application IDs for PowerShell and Audit Logs:
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IT admins can manage SharePoint Embedded containers like they manage SharePoint sites using either [SharePoint Admin Center](/sharepoint/dev/embedded/concepts/admin-exp/consuming-tenant-admin/ctaux) or [PowerShell](/sharepoint/dev/embedded/concepts/admin-exp/consuming-tenant-admin/ctapowershell), with the appropriate [SharePoint Embedded administrator role](/sharepoint/dev/embedded/concepts/admin-exp/adminrole). Install the [latest version of SharePoint PowerShell module](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). Storage and quota are combined with SharePoint in your organization. Use the Loop application IDs to filter to Loop in PowerShell and Audit Logs:
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- Loop Web Application ID: `a187e399-0c36-4b98-8f04-1edc167a0996`
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- Loop Mobile Application ID: `0922ef46-e1b9-4f7e-9134-9ad00547eb41`
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- Copilot Pages and Copilot Notebooks containers are created using the Loop Application IDs.
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## Ownerless workspaces
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IT admins can use SharePoint Admin Center and PowerShell to find ownerless tenant-owned Loop workspaces. For more information, see [Consuming Tenant Admin](/sharepoint/dev/embedded/concepts/admin-exp/cta), and [Get-SPO Container](/powershell/module/sharepoint-online/get-spocontainer). The Loop Application IDs are listed in this article.
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IT admins can use SharePoint Admin Center and PowerShell to find ownerless tenant-owned Loop workspaces. For more information, see [Consuming Tenant Admin](/sharepoint/dev/embedded/concepts/admin-exp/cta), and [Get-SPO Container](/powershell/module/sharepoint-online/get-spocontainer). The Loop Application IDs are listed [in this article](#manage-sharepoint-embedded-containers-for-copilot-notebooks-copilot-pages-or-loop-workspaces).
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## Listing all the user-owned containers
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To get a list of all of user-owned containers in your organization, regardless of the container name, update the following sample PowerShell to your needs:
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```PowerShell
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Get-SPOContainer -OwningApplicationId 'a187e399-0c36-4b98-8f04-1edc167a0996' | WHERE OwnershipType -EQ 'UserOwned' | FT
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```
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## Purview and SharePoint Embedded
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All SharePoint Embedded containers are targeted using the "All SharePoint Sites" scope in Microsoft Purview. For example, if configuring Retention Policies, the configuration you specify that targets All SharePoint Sites will apply to every Copilot Pages and Copilot Notebooks container in SharePoint Embedded, and every Loop workspace in SharePoint Embedded. This includes all ownership types: user, group, and tenantowned SharePoint Embedded containers.
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All SharePoint Embedded containers are targeted using the "All SharePoint Sites" scope in Microsoft Purview. For example, if configuring Retention Policies, the configuration you specify that targets All SharePoint Sites applies to every Copilot Pages and Copilot Notebooks container in SharePoint Embedded, and every Loop workspace in SharePoint Embedded. All SharePoint Sites includes all SharePoint Embedded container ownership types: user, group, and tenant-owned.
Copy file name to clipboardExpand all lines: microsoft-365/loop/cpcn-storage.md
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## Storage
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Copilot Pages and Copilot Notebooks are stored within your tenant in SharePoint Embedded. Copilot Pages, Copilot Notebooks and the Loop My workspace all use the same container. The container is lifetime managed with the user account and can be [managed using SharePoint Embedded admin tools](cpcn-loop-spe-management.md).
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Copilot Pages and Copilot Notebooks are stored within your organization in SharePoint Embedded. Copilot Pages, Copilot Notebooks and the Loop My workspace all use the same container. The container is lifetime managed with the user account and can be [managed using SharePoint Embedded admin tools](cpcn-loop-spe-management.md).
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## Container name
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The Copilot Pages, Copilot Notebooks and Loop My workspace all use the same container. This user-owned container is named 'Pages' if the person visits the M365 Copilot app first. It is named 'My workspace' if the person visits the Loop app first. To get a list of all of these user-owned containers in your organization, regardless of the container name, update the following sample PowerShell to your needs:
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```PowerShell
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Get-SPOContainer -OwningApplicationId 'a187e399-0c36-4b98-8f04-1edc167a0996' | WHERE OwnershipType -EQ 'UserOwned' | FT
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```
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The Copilot Pages, Copilot Notebooks and Loop My workspace all use the same container. This user-owned container is named 'Pages' if the person visits the Microsoft 365 Copilot app first. It is named 'My workspace' if the person visits the Loop app first. Refer to [listing all user-owned containers](cpcn-loop-spe-management.md#listing-all-the-user-owned-containers) to get a list, regardless of the container name.
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## Storage quota
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All Copilot Pages and Copilot Notebooks count against your tenant's SharePoint storage quota.
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All Copilot Pages and Copilot Notebooks count against your organization's SharePoint storage quota.
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SharePoint Embedded also offers a platform for developers to build their own applications. This alternate usage pattern which bills per use is different from Loop and Copilot Pages storage quota management.
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- Admins can recover content during the soft delete period using the SharePoint Admin Center or PowerShell.
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> [!NOTE]
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> When a user selects the Copilot Pages module in the Microsoft 365 Copilot app, a SharePoint Embedded container is currently created automatically—even if the user does not go on to create a Copilot Page. If no files are added to the container, the system will later delete it automatically. *This behavior is temporary.* An update is in progress to ensure that a Copilot Pages container is only created when a user actually creates a Copilot Page. Until that update is deployed, IT administrators and compliance officers can safely disregard these system-initiated deletions. These containers do not contain any user-generated content when they are removed.
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> When a user selects the Copilot Pages module in the Microsoft 365 Copilot app, a SharePoint Embedded container is currently created automatically—even if the user doesn't go on to create a Copilot Page. If no files are added to the container, the system will later delete it automatically. *This behavior is temporary.* An update is in progress to ensure that a Copilot Pages container is only created when a user actually creates a Copilot Page. Until that update is deployed, IT administrators and compliance officers can safely disregard these system-initiated deletions. These containers don't contain any user-generated content when they're removed.
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> [!IMPORTANT]
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> A feature for IT admins to assign temporary custodians during the cleanup period of user-owned workspaces isn't yet available. This capability for Copilot Pages and Copilot Notebooks is planned (Microsoft Roadmap ID 421612).
Copy file name to clipboardExpand all lines: microsoft-365/loop/loop-storage.md
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## Storage
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> [!NOTE]
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> The Copilot Pages and Copilot Notebooks content has moved to a [dedicated article](cpcn-storage.md).
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> The Copilot Pages and Copilot Notebooks content moved to a [dedicated article](cpcn-storage.md).
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Loop content is stored in SharePoint, OneDrive, and [SharePoint Embedded](/sharepoint/dev/embedded/concepts/admin-exp/consuming-tenant-admin/cta), allowing familiar management within existing file management workflows. Where the content was originally created determines its storage location:
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|Content content originally created in|Content stored in SharePoint Embedded|Content stored in SharePoint Site|Content stored in User's OneDrive|Lifetime Management|
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|-----|-----|-----|-----|-----|
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|Loop app, My workspace *|✔️in user-owned container|||user account|
|OneNote for Windows or for the web|||✔️in 📁`OneNote Loop files`|user account|
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## My workspace container name
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Copilot Pages and Copilot Notebooks all use the Loop My workspace container. This user-owned container appears as 'Pages' if the person first visits the M365 Copilot app, or as 'My workspace' if they first visit the Loop app. To list all user-owned containers in your organization, regardless of their name, use, and adapt the following sample PowerShell:
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```PowerShell
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Get-SPOContainer -OwningApplicationId 'a187e399-0c36-4b98-8f04-1edc167a0996' | WHERE OwnershipType -EQ 'UserOwned' | FT
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```
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Refer to the article [Managing SharePoint Embedded containers for Copilot Notebooks, Copilot Pages, or Loop workspaces](cpcn-loop-spe-management.md) for more information.
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Copilot Pages and Copilot Notebooks all use the Loop My workspace container. This user-owned container is named 'Pages' if the person visits the Microsoft 365 Copilot app first. It is named 'My workspace' if the person visits the Loop app first. Refer to [listing all user-owned containers](cpcn-loop-spe-management.md#listing-all-the-user-owned-containers) to get a list, regardless of the container name.
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## Storage quota
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All Loop workspaces count against your tenant's SharePoint storage quota.
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All Loop workspaces count against your organization's SharePoint storage quota.
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SharePoint Embedded also offers a platform for developers to build their own applications. This alternate usage pattern which bills per use is different from Loop and Copilot Pages storage quota management.
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### Types of Loop workspaces
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Storage behaviors after user departure depends on the type of Loop workspace. There's one **personal workspace** per user in your organization, created on demand by the person when accessed. All other created Loop workspaces are **shared workspaces**. For more information, see [workspace membership and Microsoft 365 groups](cpcn-loop-permission.md#workspace-membership-and-microsoft-365-groups) on the two shared workspace types.
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Storage behaviors after user departure depends on the type of Loop workspace. There's one **personal workspace** per user in your organization, created on demand by the person when accessed. All other created Loop workspaces are **shared workspaces**. For more information, see [workspace membership and Microsoft 365 Groups](cpcn-loop-permission.md#workspace-membership-and-microsoft-365-groups) on the two shared workspace types.
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### Shared Workspaces
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#### Microsoft 365 Group-owned
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- The Microsoft 365 group permissions and manages the lifetime of group-owned shared Loop workspaces, similar to the management of SharePoint Team sites.
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- The Microsoft 365 Group permissions and manages the lifetime of group-owned shared Loop workspaces, similar to the management of SharePoint Team sites.
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### Personal Workspaces
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- The Ideas workspace is deprecated, no longer created by default, and replaced with the My workspace personal workspace.
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- Ideas were the first default workspace, was tenant-owned, permissioned with a single-person roster.
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- The Loop app doesn't delete the deprecated Ideas workspace; a user or an admin must delete it if needed.
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- If a user hasn't added multiple owners to their Ideas workspace, the workspace becomes ownerless when they leave the company. It remains in the tenant and isn't automatically deleted.
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- If a user doesn't have multiple owners on their Ideas workspace, the workspace becomes ownerless when they leave the company. It remains in the tenant and isn't automatically deleted.
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### Loop components created in Microsoft 365 outside of the Loop app or Copilot Pages
![m365-skilling-repo-management[bot]](https://avatars.githubusercontent.com/in/1161012?v=4&size=40){kind=avatar}
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