Merge pull request #30863 from frankroj/fr-m365-refresh-2026-02-19

Refresh and review M365 article 2026-02-19

Author: rjagiewich

.openpublishing.redirection.admin.json

@@ -2344,6 +2344,11 @@
       "source_path": "microsoft-365/admin/manage/manage-embedded-knowledge-agents.md",
       "redirect_url": "/microsoft-365/admin/manage/agent-registry#manage-agents-with-embedded-file-content-as-a-knowledge-source",
       "redirect_document_id": false
+    },
+    {
+      "source_path": "microsoft-365/admin/misc/set-up-dns-records-vsb.md",
+      "redirect_url": "/microsoft-365/admin/get-help-with-domains/create-dns-records-at-any-dns-hosting-provider",
+      "redirect_document_id": false
     }
   ]
 }

microsoft-365/admin/dns/create-dns-records-at-123-reg-co-uk.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: dansimp
 author: dansimp
 manager: dansimp
-ms.date: 03/18/2025
+ms.date: 02/20/2026
 audience: Admin
 ms.topic: how-to
 ms.service: microsoft-365-business
@@ -36,8 +36,7 @@ If 123-reg.co.uk is your DNS hosting provider, follow the steps in this article
 
 After you add these records at 123-reg.co.uk, your domain will be set up to work with Microsoft services.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Find and fix issues after adding your domain or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 [!INCLUDE [How to get tech support for SMB](../../includes/smb-how-to-get-tech-support.md)]
 
@@ -90,8 +89,7 @@ To verify the record in Microsoft 365:
 
 1. On the **Verify domain** page, select **Verify**.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ## Add an MX record so email for your domain will come to Microsoft
 
@@ -221,8 +219,7 @@ Only select this option if your organization uses Skype for Business for online
 
 7. Add the other SRV record.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Find and fix issues after adding your domain or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Add the two required CNAME records for Skype for Business
 
@@ -257,8 +254,7 @@ Only select this option if your organization uses Skype for Business for online
 
 1. Add the other CNAME record.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ## Advanced option: Intune and Mobile Device Management for Microsoft 365
 
@@ -297,5 +293,4 @@ This service helps you secure and remotely manage mobile devices that connect to
 
 1. Add the other CNAME record.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]

microsoft-365/admin/dns/create-dns-records-at-aws.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: dansimp
 author: dansimp
 manager: dansimp
-ms.date: 08/12/2024
+ms.date: 02/20/2026
 audience: Admin
 ms.topic: how-to
 ms.service: microsoft-365-business
@@ -36,8 +36,7 @@ If AWS is your DNS hosting provider, follow the steps in this article to verify
 
 After you add these records at AWS, your domain will be set up to work with Microsoft services.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Find and fix issues after adding your domain or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 [!INCLUDE [How to get tech support for SMB](../../includes/smb-how-to-get-tech-support.md)]
 
@@ -101,8 +100,7 @@ To verify the record in Microsoft 365:
 
 1. On the **Verify domain** page, select **Verify**.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Find and fix issues after adding your domain or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ## Add an MX record so email for your domain will come to Microsoft 365
 
@@ -261,8 +259,7 @@ Only select this option if your organization uses Skype for Business for online
 
    :::image type="content" source="../../media/dns-aws/aws-domians-srv-create-records.png" alt-text="Screenshot of where you select Create records to add an SRV record.":::
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Find and fix issues after adding your domain or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Add the two required CNAME records for Skype for Business
 
@@ -303,8 +300,7 @@ Only select this option if your organization uses Skype for Business for online
 
    :::image type="content" source="../../media/dns-aws/aws-domains-cname-create-records.png" alt-text="Screenshot of where you select Create records to add CNAME records for Skype for Business.":::
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ## Advanced option: Intune and Mobile Device Management for Microsoft 365
 
@@ -349,5 +345,4 @@ This service helps you secure and remotely manage mobile devices that connect to
 
    :::image type="content" source="../../media/dns-aws/aws-domains-cname-create-records.png" alt-text="Screenshot of where you select Create records to add CNAME records for Mobile Device Management.":::
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]

microsoft-365/admin/dns/create-dns-records-at-cloudflare.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: dansimp
 author: dansimp
 manager: dansimp
-ms.date: 04/04/2025
+ms.date: 02/20/2026
 audience: Admin
 ms.topic: how-to
 ms.service: microsoft-365-business
@@ -67,8 +67,7 @@ Follow these steps to automatically verify and set up your Cloudflare domain wit
 
 After you add these records at Cloudflare, your domain will be set up to work with Microsoft 365 services.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Change your domain's nameserver (NS) records
 
@@ -141,8 +140,7 @@ To verify the record in Microsoft 365:
 
 1. On the **Verify domain** page, select **Verify**.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Add an MX record so email for your domain will come to Microsoft
 
@@ -251,8 +249,7 @@ Only select this option if your organization uses Skype for Business for online
 
 1. Add the other SRV record by copying the values from the second row of the table.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Add the two required CNAME records for Skype for Business
 
@@ -277,8 +274,7 @@ Only select this option if your organization uses Skype for Business for online
 
 1. Add the other CNAME record by copying the values from the second row of the table.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ## Advanced option: Intune and Mobile Device Management for Microsoft 365
 
@@ -307,5 +303,4 @@ This service helps you secure and remotely manage mobile devices that connect to
 
 1. Add the other CNAME record by copying the values from the second row of the table.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]

microsoft-365/admin/dns/create-dns-records-at-godaddy.md

@@ -5,7 +5,7 @@ f1.keywords:
 ms.author: dansimp
 author: dansimp
 manager: dansimp
-ms.date: 03/18/2025
+ms.date: 02/20/2026
 audience: Admin
 ms.topic: how-to
 ms.service: microsoft-365-business
@@ -69,8 +69,7 @@ Follow these steps to automatically verify and set up your GoDaddy domain with M
 
 After you add these records at GoDaddy, your domain will be set up to work with Microsoft services.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Add a TXT record for verification
 
@@ -102,25 +101,24 @@ Before you use your domain with Microsoft, we have to make sure that you own it.
    :::image type="content" source="../../media/dns-godaddy/godaddy-domains-TXTvalue.png" alt-text="Fill in the values from the table for the domain verification TXT record.":::
 
 6. Select **Save**.
-   
+
    Wait a few minutes before you continue, so that the record you just created can update across the Internet.
 
 Now that you've added the record at your domain registrar's site, you'll go back to Microsoft and request the record. When Microsoft finds the correct TXT record, your domain is verified.
-  
+
 To verify the record in Microsoft 365:
-  
+
 1. In the admin center, go to the **Settings** \> <a href="https://go.microsoft.com/fwlink/p/?linkid=834818" target="_blank">**Domains**</a>.
 
 2. On the Domains page, select the domain that you're verifying, and select **Start setup**.
 
    :::image type="content" source="../../media/dns-IONOS/IONOS-DomainConnects-2.png" alt-text=" Diagram showing Select Start setup.":::
 
 3. Select **Continue**.
-  
+
 4. On the **Verify domain** page, select **Verify**.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Add an MX record so email for your domain will come to Microsoft
 
@@ -248,11 +246,10 @@ Only select this option if your organization uses Microsoft Teams. Teams needs 4
 
 7. Add the other SRV record by performing steps 3-5 again.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
 
 ### Add the two required CNAME records for Microsoft Teams
-  
+
 1. To get started, go to your domains page at GoDaddy by using [this link](https://account.godaddy.com/products/?go_redirect=disabled).
 
    If you're prompted to log in, use your login credentials, select your login name in the upper right, and then select **My Products**.
@@ -275,14 +272,13 @@ Only select this option if your organization uses Microsoft Teams. Teams needs 4
    |CNAME|lyncdiscover|webdir.online.lync.com.  <br/> **This value MUST end with a period (.)**|1 Hour|
 
    :::image type="content" source="../../media/dns-godaddy/godaddy-domains-CNAME-values.png" alt-text="Fill in the values from the table for the CNAME records for Microsoft Teams.":::
-  
+
 6. Select **Save**.
-  
+
 7. Add the other CNAME record by performing steps 3-5 again.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
-  
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]
+
 ## Advanced option: Intune and Mobile Device Management for Microsoft 365
 
 This service helps you secure and remotely manage mobile devices that connect to your domain. Mobile Device Management needs 2 CNAME records so that users can enroll devices to the service.
@@ -311,10 +307,9 @@ This service helps you secure and remotely manage mobile devices that connect to
    |CNAME|enterpriseenrollment|enterpriseenrollment-s.manage.microsoft.com.  <br/> **This value MUST end with a period (.)**|1 Hour|
 
    :::image type="content" source="../../media/dns-godaddy/godaddy-domains-CNAME-values.png" alt-text="Fill in the values from the table for the CNAME records for Mobile Device Management.":::
-  
+
 6. Select **Save**.
-  
+
 7. Add the other CNAME record by performing steps 3-5 again.
 
-> [!NOTE]
-> Typically it takes about 15 minutes for DNS changes to take effect. However, it can occasionally take longer for a change you've made to update across the Internet's DNS system. If you're having trouble with mail flow or other issues after adding DNS records, see [Troubleshoot issues after changing your domain name or DNS records](../get-help-with-domains/find-and-fix-issues.md).
+[!INCLUDE [Domain propagation note](../../includes/global-administrator-note.md)]