Merge pull request #23034 from MicrosoftDocs/camillepack-misc

Update Copilot usage report article

Author: aditisrivastava07

microsoft-365/admin/activity-reports/microsoft-365-copilot-usage.md

@@ -23,29 +23,80 @@ search.appverid:
 description: "Learn how to get the Microsoft 365 Copilot usage report and gain insights into the Microsoft 365 Copilot activity in your organization."
 ---
 
-# Microsoft 365 reports in the admin center – Microsoft 365 Copilot usage
+# Microsoft 365 reports in the Admin Center – Copilot for Microsoft 365 readiness and usage
 
-The Microsoft 365 Usage dashboard shows you the activity overview across the products in your organization. It enables you to drill into individual product-level reports to give you more granular insight about the activities within each product. Check out the [Reports overview article](activity-reports.md).
+The Microsoft 365 Usage dashboard shows you the activity overview across the Microsoft 365 apps in your organization. It enables you to drill into individual product-level reports to give you more granular insight about the activities within each app. To view all reports, check out the [Reports overview article](activity-reports.md).
 
-In the **Microsoft 365 Copilot report** (in preview), you can understand the summary of how users’ adoption, retention, and engagement are with Microsoft 365 Copilot, and the activity of every Microsoft 365 Copilot user in your organization.
+The Copilot for Microsoft 365 report, which is in continuous enhancement, includes a Readiness section. In this section, you can view which users are technically eligible for Copilot, assign licenses, and monitor usage of Microsoft 365 apps that Copilot integrates best with. Within the Usage section, you can view a summary of how users’ adoption, retention, and engagement are with Copilot for Microsoft 365, and the activity of every Copilot user in your organization.
 
-## How do I get to the Microsoft 365 Copilot report?
+## How do I get to the Copilot for Microsoft 365 report?
 
 1. In the admin center, go to **Reports** > **Usage**.
+1. Select the **Copilot for Microsoft 365** page.
+1. You can view Readiness on the first tab. Switch to the Usage tab to view adoption and usage metrics.
 
-2. Select the **Microsoft 365 Copilot** page.
+## Interpret the Readiness section in Copilot for Microsoft 365 report
 
-## Interpret the Microsoft 365 Copilot report
+You can use this report to see how ready your organization is to adopt Copilot for Microsoft 365. The Readiness section is set up to show your data over the past 28 days. Currently this portion does not include any other time period options, but we'll be rolling out updates soon to enable 7-day, 30-day, 90-day and 180-day periods.
 
-You can use this report to see the usage of Microsoft 365 Copilot in your organization. In the report, you can filter by different periods. The Microsoft 365 Copilot report can be viewed over the last 7 days, 30 days, 90 days, or 180 days. You can see significant Microsoft 365 Copilot usage data, which highlights the enablement statistics and adoption of the enablement.
+You can see the following summary charts in this report
+
+:::image type="content" alt-text="Screenshot showing how you can ensure users are eligible for Copilot for Microsoft 365." source="../../media/copilot-usage-ensure-readiness.png":::
+
+**Total Prerequisite Licenses** This number is the sum of all users who have a Microsoft 365 E3 or E5 license assigned in your organization and could be assigned with a Copilot license.
+
+**Users on an eligible update channel** This number is the sum of all users who are enrolled in Current Channel or Monthly Enterprise Channel for app updates in your organization and could be assigned with a Copilot license.
+
+:::image type="content" alt-text="Screenshot showing an organization's number of available licenses to assign." source="../../media/copilot-usage-licenses-assigned.png":::
+
+**Assigned Licenses** This number is the sum of all users who have already been assigned with a Copilot license in your organization.
+
+**Available Licenses** This number is the sum of all users who do not have a Copilot license assigned, and should be prioritized first.
+
+:::image type="content" alt-text="Screenshot showing recommendation cards for Copilot for Microsoft 365 usage report." source="../../media/copilot-usage-recommend-cards.png" lightbox="../../media/copilot-usage-recommend-cards.png":::
+
+Recommended action cards highlight important actions to take to prepare your organization for Copilot, such as moving users to a monthly app update channel and assigning available Copilot licenses.
+
+:::image type="content" alt-text="Screenshot showing chart for Copilot active users in an organization." source="../../media/copilot-usage-enable-active-users.png" lightbox="../../media/copilot-usage-enable-active-users.png":::
+
+This graph shows the sum of users that could benefit the most from having Copilot deployed based on where Copilot provides the most value in day-to-day scenarios.
+
+:::image type="content" alt-text="Screenshot showing chart to determine where Copilot can impact users the most." source="../../media/copilot-usage-readiness-details.png" lightbox="../../media/copilot-usage-readiness-details.png":::
+
+You can use the user table to get an at-a-glance view at which users are assigned a Copilot license, whether their devices are configured correctly, and if they’re using a Microsoft 365 app that has Copilot enabled.
+
+You can also export the report data into an Excel .csv file by selecting the Export link. This exports the Copilot for Microsoft 365 readiness data of all users with any engagement on Teams meetings, Teams chat, and Outlook email for Office docs in past 30 days, and enables you to do simple sorting, filtering, and searching for further analysis.
+
+To ensure data quality, we perform daily data validation checks for the past three days and will fill any gaps detected. You may notice differences in historical data during the process.
+
+### User activity table
+
+| Item                          | Description                                                                                                               |
+|-----------------------------------|-------------------------------------------------------------------------------------------------------------------------------|
+| User name                         | The user's principal name.                                                                                                    |
+| Has Copilot license been assigned | Yes/No field indicating if the user has a Copilot license assigned to them.                                                   |
+| Uses eligible update channel      | Yes/No field indicating if devices are configured to get the latest or monthly updates.                                       |
+| Uses Teams Meetings               | Indicates whether the user has attended at least one meeting using Teams in the past 30 days.                                  |
+| Uses Teams chat                   | Indicates whether the user has participated in at least one chat using Teams in the past 30 days.                              |
+| Uses Outlook Email                | Indicates whether the user has sent at least one meeting using Outlook in the past 30 days.                                    |
+| Uses Office docs                  | Indicates whether the user has collaborated on at least one document or file using OneDrive or sharepoint in the past 30 days. |
+
+## Interpret the Usage tab in Copilot for Microsoft 365 report
+
+You can use this report to see the usage of Copilot for Microsoft 365 in your organization.
+
+At the top, you can filter by different periods. The Copilot for Microsoft 365 report can be viewed over the last 7 days, 30 days, 90 days, or 180 days.
+
+You can view several numbers for Copilot for Microsoft 365 usage, which highlight the enablement number and the adoption of the enablement:
 
 :::image type="content" alt-text="Screenshot showing Microsoft 365 Copilot usage summary information." source="../../media/copilot-usage-numbers.png":::
 
-**Enabled Users** shows you the total number of unique users in your organization with Microsoft 365 Copilot licenses over the selected time period.
+**Enabled Users** shows you total number of unique users in your organization with Copilot for Microsoft 365 licenses over the selected time period.
 
-**Active Users** shows you the total number of enabled users in your organization who tried a user-initiated Microsoft 365 Copilot feature in one or more Microsoft 365 apps over the selected time period.
+**Active Users** shows you total number of enabled users in your organization who tried a user-initiated Copilot for Microsoft 365 feature, in one or more Microsoft 365 apps over the selected time period.
 
-**Active users rate** shows you the number of active users in your organization, divided by the number of enabled users.
+**Active users rate** shows you the number of active users in your organization divided by the number of enabled users.
+The definitions for Enabled Users and Active Users metrics are the same as provided earlier.
 
 You can see the following summary charts in this report as default view:
 
@@ -54,11 +105,11 @@ You can see the following summary charts in this report as default view:
 The definitions for Enabled Users and Active Users metrics are the same as provided earlier.
 
 >[!NOTE]
-> Teams Copilot usage does not include Microsoft 365 Chat usage, but Microsoft 365 Chat usage will be displayed in Microsoft 365 Copilot usage soon.
+> Teams Copilot usage does not include Microsoft 365 Chat usage, but Microsoft 365 Chat usage will be displayed in Copilot for Microsoft 365 usage soon.
 
-**Current view** shows you the total usage of Microsoft 365 Copilot among Microsoft 365 products of the time frame.
+**Current view** shows you the total usage of Copilot for Microsoft 365 among Microsoft 365 apps of the time frame.
 
-**Trend view** shows you the daily time trend of Microsoft 365 Copilot among Microsoft 365 products of the time frame.
+**Trend view** shows you the daily time trend of Copilot for Microsoft 365 among Microsoft 365 apps of the time frame.
 
 You can switch between Current view and Trend view.
 
@@ -74,27 +125,27 @@ In the hover status in Trend view, you can see the selected date and data refres
 
 :::image type="content" alt-text="Screenshot showing the hover status for Microsoft 365 Copilot adoption chart." source="../../media/copilot-usage-hover-status.png":::
 
-In Adoption section, you may see a recommendation card:
+In the Adoption section, you may see a recommendation card:
 
 :::image type="content" alt-text="Screenshot showing the recommendation card for Microsoft 365 Copilot adoption." source="../../media/copilot-usage-recommendation.png":::
 
 To learn more about using organizational messages for Microsoft 365 Copilot, see [Microsoft 365 features adoption using organizational messages](microsoft-365-copilot-organizational-messages.md).
 
 You can also export the report data into an Excel .csv file by selecting the ellipses and then **Export** in the top-right corner.
 
-You can view a table list to show each Microsoft 365 Copilot enabled user’s last activity date among Microsoft 365 Copilot products.
+You can view a table list to show each Copilot for Microsoft 365 enabled user’s last activity date among Copilot for Microsoft 365 products.
 
 :::image type="content" alt-text="Screenshot showing the activity for the Microsoft 365 Copilot usage report." source="../../media/copilot-usage-last-activity.png" lightbox="../../media/copilot-usage-last-activity.png":::
 
 Select **Choose columns** to add or remove columns from the table.
 
 :::image type="content" alt-text="Screenshot showing the columns you can select for the Microsoft 365 Copilot usage report." source="../../media/copilot-usage-choose-columns.png":::
 
-You can also export the report data into an Excel .csv file by selecting the Export link. This exports the Microsoft 365 Copilot usage data of all users and enables you to do simple sorting, filtering, and searching for further analysis.
+You can also export the report data into an Excel .csv file by selecting the Export link. This exports the Copilot for Microsoft 365 usage data of all users and enables you to do simple sorting, filtering, and searching for further analysis.
 
 To ensure data quality, we perform daily data validation checks for the past three days and will fill any gaps detected. You may notice differences in historical data during the process.
 
-## User activity table
+## User last activity table
 
 | Item | Description |
 |------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------|
@@ -111,7 +162,7 @@ To ensure data quality, we perform daily data validation checks for the past thr
 
 ## Make the user-specific data anonymous
 
-To make the data in the Microsoft 365 Copilot usage report anonymous, you must be a global administrator. This will hide identifiable information (using MD5 hashes) such as display name, email, and Microsoft Entra Object ID in report and their export.
+To make the data in the Copilot for Microsoft 365 report anonymous, you must be a global administrator. This will hide identifiable information (using MD5 hashes) such as display name, email, and Microsoft Entra Object ID in report and their export.
 
 1. In Microsoft 365 admin center, go to the **Settings** \> **Org Settings**, and under **Services** tab, choose **Reports**.