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As an Intune admin, you can require that users accept your company's terms and conditions before using the Company Portal to:
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- enroll devices
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- access resources like company apps and email.
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Use an Intune terms and conditions policy to present relevant disclaimers for legal or compliance requirements to device users. After you assign and enforce your terms, targeted users will need to accept them in Company Portal before they can enroll devices or access protected company resources.
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Configuration of terms and conditions is optional.
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This article describes how to get started with terms and conditions in Intune.
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You can create multiple sets of terms and assign them to different groups, such as to support different languages.
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## Create terms and conditions
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Complete these steps to create an Intune terms and conditions policy.
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There are two ways to create your company terms and conditions:
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- by using Intune as described in this article.
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- by using the [Azure Active Directory terms of use feature](/azure/active-directory/governance/active-directory-tou)
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1. Sign in to the [Microsoft Endpoint Manager admin center](https://go.microsoft.com/fwlink/?linkid=2109431) and select **Tenant administration** > **Terms and onditions**.
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2. Select **Create**.
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3. On the **Basics** page, enter the following information:
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To learn which method is best for you, check out the [Choosing the right Terms solution for your organization blog post](https://go.microsoft.com/fwlink/?linkid=2010506&clcid=0x409).
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-**Name**: Give these terms and conditions a name so that you can recognize it in Intune later. Users don't see this name.
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-**Description**: Optionally, describe the purpose of this set of terms to help you identify them later.
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## Create terms and conditions
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Complete these steps to create terms and conditions. The display name and description are for administrative use while terms properties are displayed to users in the Company Portal.
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4. Select **Next**.
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5. On the **Terms** page, enter the following information:
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-**Title**: The display name for your terms. Users see the title in the Company Portal app.
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-**Terms and conditions**: The terms and conditions that users see and must either accept or reject.
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-**Summary of Terms**: The summary is shown to the device users, and explains that by continuing to enroll their devices, they are accepting Company Portal terms and conditions. For example, *By enrolling your device, you're agreeing to the terms of use set out by Contoso. Read the terms carefully before proceeding.*
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1. Sign in to the [Microsoft Endpoint Manager admin center](https://go.microsoft.com/fwlink/?linkid=2109431), choose **Tenant administration** > **Terms and Conditions**.
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2. Choose **Create**.
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3. On the **Basics** page, specify the following information:
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5. Select **Next**.
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-**Name**: The name for the terms in the Azure portal. Users don't see this name.
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-**Description**: Optional details that help you identify this set of terms in the Azure portal.
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6. On the **Select scope tags**, select a scope tag from the list to add it to the terms and conditions, or select the default scope tag. Then select **Next**.
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7. On the **Assignments** page, choose who you want to assign the terms to. Your options:
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-**Add all users**: Choose this option to assign these terms and conditions to all device users.
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-**Add groups**: Choose this option to assign these terms and conditions to users in select groups.
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4. Choose **Next** to go to the **Terms** page and provide the following information:
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8. Select **Next**,
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9. Review the summary of your new terms and conditions, and then select **Create**.
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-**Title**: The name for your terms that users see in the Company Portal above the **Summary**.
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-**Terms and Conditions**: The terms and conditions that users see and must either accept or reject.
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-**Summary of Terms**: Text that explains what it means when users accept the terms. For example, "By enrolling your device, you're agreeing to the terms of use set out by Contoso. Read the terms carefully before proceeding."
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## How terms appear in Company Portal
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Terms and conditions are visible in the Intune Company Portal app to device users who are in scope. The following image shows what the title and summary of terms look like in the app. Intune formats the title with bold font to make it stand out, with the summary of terms positioned directly under it.
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5. Choose **Next** to go to the **Scope tags** page.
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6. Choose **Select scope tags**, select the scope tags that you want to assign to these terms and conditions, and then choose **Select**.
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The device user can tap **Read terms** to expand and read the terms and conditions. The following image shows what the terms and conditions look like when expanded.
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7. Choose **Next** to go to the **Assignments** page and choose one of the following options for **Assign to**:
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-**All users**: Choose this option to assign these terms and conditions to all users.
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-**Select groups**: Choose this option to assign these terms and conditions to everyone in the groups that you identify by choosing **Select groups to include**.
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8. Choose **Next** > **Create**.
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## See how terms are displayed to your users
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The following example shows the **Title** and **Summary of Terms** in the admin console and Company Portal.
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## Monitor acceptance of terms
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An acceptance report provides the details of an individual's agreement to your termsandconditions. Details include:
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The following example shows the terms and conditions in the admin console and the Company Portal.
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* User name: The name of the user who accepted the terms.
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* Accepted version: The version that was accepted.
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* Accepted time: The date and time of acceptance.
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* Accepted latest: Shows whether device user accepted the latest terms and conditions available.
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* UPN: The user principal name assigned to the device user.
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To view and export acceptance reports:
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1. Go to **Tenant administration** > **Terms and Conditions**.
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2. Select your terms from the table.
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3. Select **Acceptance Reporting** to view available reports.
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4. Select **Export** to save the reports to your device.
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## Monitor terms and conditions
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> [!NOTE]
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> Report data is updated every 24 hours and can take up to 12 hours to finish generating. Because of this, data in the report can have up to a 36 hour latency.
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To add *terms of use* compliance requirements, use the following steps:
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## Provide localized terms to device users
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You can create multiple policies using localized text, and then target each policy to the appropriate groups of users.
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1. Sign in to the [Microsoft Endpoint Manager admin center](https://go.microsoft.com/fwlink/?linkid=2109431), choose **Tenant administration** > **Terms and Conditions**.
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2. In the **Terms and conditions** pane, select **Create** to add and assign *terms of use* compliance requirements to your end users.
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## Update terms and conditions
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> [!NOTE]
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> Acceptance reporting data is updated every 24 hours and can take up to 12 hours to run. As such, data in the report can have up to a 36 hour latency.
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Microsoft Intune provides a version control setting so that you can track versions and notify users of changes to your terms. As a best practice, every time you make a significant change to your terms and conditions, you should:
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- Increase the version number in Intune.
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- Require assigned users to review and re-accept the updated terms.
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> [!TIP]
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> Do not change the version number for changes like typo and formatting fixes.
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## Work with multiple versions of terms and conditions
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You can edit your terms and conditions and manage their versions. Each time you make a significant change to your terms and conditions, you should:
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- increase the version number
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- require users to accept the new terms and conditions
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To edit terms and conditions:
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Keep the current version number if, for example, you're fixing typos or changing formatting.
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1. Select **Tenant administration** > **Terms and conditions**.
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2. From the table, choose the terms and conditions you want to edit.
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3. Select **Properties** and then next to **Terms**, select **Edit.**
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4. Adjust the existing content as needed.
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5. If you edit the meaning of the terms at all, select **Require users to re-accept, and increment the version number to *next version*.**
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3. Select **Review + save+**.
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4. Review the summary for your terms and conditions, and then select **Save**.
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1. Sign in to the [Microsoft Endpoint Manager admin center](https://go.microsoft.com/fwlink/?linkid=2109431), choose **Tenant administration** > **Terms and Conditions** > choose the terms and conditions you want to modify > **Properties**.
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Users only have to accept the updated terms and conditions once. This means that a user associated with multiple enrolled devices will not need to accept the terms and conditions on each device.
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2. On the **Properties** pane, choose **Terms and Conditions** and then modify the **Title**, **Summary of Terms**, and **Terms and Conditions** as needed. If your changes make it necessary for users to reaccept the new terms, choose **Require users to re-accept, and increment the version number to**
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## Use Azure AD Terms of use feature
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You can use the [Azure Active Directory terms of use](/azure/active-directory/conditional-access/terms-of-use) feature to configure stricter compliance requirements. Capabilities include:
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3. Choose **OK** > **Save**.
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* Attach multiple localized versions to a single policy
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* Render terms in PDF format for a richer experience that allows for branding, images, and hyperlinks
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* Require users to expand the terms of use
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* Require users to consent on every device
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* Expire consents
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* Require users to re-accept terms after a certain period of time
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* Provide terms for non-enrollment scenarios
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Users only have to accept updated terms and conditions once. Users with multiple devices don't have to accept terms and conditions on each device.
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These terms are shown to users when they sign in to targeted apps and resources. If you configure both Azure AD terms of use and Intune terms and conditions, users will be required to accept both. For more information about the differences between these two features, see [Choosing the right Terms solution for your organization blog post](https://go.microsoft.com/fwlink/?linkid=2010506&clcid=0x409).
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